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Senior Bid Writer

2 months ago

London, United Kingdom Mitie Full time

Job objectives and responsibilities
Reporting to a Bid Director, the Senior Bid Writer will take the lead bid writing role in a matrix bid team, to produce high-quality, compelling and persuasive written content for bids, proposals, tenders and other work-winning submissions.

Working within a high-performing bid team, you will deliver bidding excellence to help secure commercial and public sector opportunities across a broad range of projects and services, including (but not limited to) Facilities Management, Security, Care & Custody, Defence and Technical Services.

This role requires close working and leadership of other bid writers, team members, and other key stakeholders to develop winning bids, tenders and proposals.

Main duties
- To lead the provision of high-quality bid writing on bids of various size, scale and complexity on either an individual or a portfolio basis
- To support the wider bid team in the creation of storyboards and to ensure that these are adhered to throughout the writing process
- To work proactively with key stakeholders in the bid process (e.g., Sales, Business Development, Operations, Legal, Commercial, Pricing) to develop high-quality written proposals informed by an integrated approach across all bids
- To gather and extract information from key technical experts and develop responses that deliver to the agreed storyboards, writing plans, tone and style
- To lead the creation of quality responses which are extremely well-written, accurate, concise, and visually engaging and which effectively convey the required message, respond to customer requirements (including adherence to word counts, presentational requirements, and evaluation criteria requirements) and score well
- To fully understand and capture subtleties and nuances within our solutions and present features, benefits, added value and social value in a clear and compelling way, in line with clients' evaluation criteria
- Contribution to the development of compelling bid win themes and bid strategy, and ensuring win themes, USPs, sales messages and case studies are incorporated within storyboards and writing plans
- To manage the language quality of bids to ensure consistent language, tone of voice and terminology throughout a response or portfolio of responses
- To manage bid collateral and information sharing across the bid team
- Where external contracted Bid Writers are allocated to a bid team, to ensure smooth integration into the bid team and provide ongoing guidance and coaching
- To coach, train and mentor Bid Writers as required, to ensure their ongoing personal and professional development at Mitie
- To lead the monitoring and improvement of the quality of written bid submissions, ensuring high standards of attention to detail
- To prepare for, attend and contribute to Bid Kick Off workshops, regular bid progress meetings
- To support bid team with mandatory reviews such as storyboard reviews, written submission reviews, interim solution reviews and governance reviews
- Planning and managing the bid writing requirements throughout the bid lifecycle, through the ongoing maintenance and review of the bid response planner
- Proactive project management of the full tender writing process, including content planning, drafting, review and production, working to the bid programme
- Ensuring a consistent quality of approach is applied across all bids and that the agreed bid strategy is reflected in the written content produced
- Consistently adhering to formal bid governance processes and protocols
- Developing and sharing innovations that enhance the quality and/or efficiency of the bid writing functions
- Managing and overseeing the end-to-end bid writing process, including assignment of resources, initiating preventative and corrective action where necessary
- To support the development and production of client and internal presentations
- Collating and analysing feedback from clients and key stakeholders to share learnings with the entire bid team and drive continuous improvement.

What we are looking for
- At least 4 years' proven experience in a bid writing role, working as part of a successful bid team (essential)
- A strong understanding of bid writing best practices, bid processes and methodologies (essential)
- A proven track record of successfully bidding to win contracts and opportunities (essential)
- An ability to challenge senior stakeholders where required, to drive the design of client-focussed solutions that meet client requirements (essential)
- Strong written English language skills (essential)
- Excellent attention to detail (essential)
- Ability to work well under pressure and in a deadline-driven environment (essential)
- Excellent organisational and project management skills (essential)
- Excellent communication and stakeholder management skills (essential)
- Proficient MS Office skills (essential)
- Good time management and prioritisation skills (desirable)
- Certified to APMP Foundation l

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