Executive Assistant

2 months ago

Little Chalfont, United Kingdom Cytiva Full time

**Be part of something altogether life-changing**

Working at Cytiva in the Life Sciences industry means being at the forefront of providing new solutions to transform human health. Our incredible customers undertake life-saving activities ranging from fundamental biological research to developing innovative vaccines, new medicines, and cell and gene therapies.

At Cytiva you will be able to continuously improve yourself and us - working on challenges that truly matter with people that care for each other, our customers, and their patients. With associates across 40 countries, Cytiva is a place where every day is a learning opportunity - so you can grow your career and expand your skills in the long term. Your health and wellbeing are important to us and together we will not compromise on safety in the workplace or the environment.

Cytiva is proud to work alongside a community of nine fellow Danaher Life Sciences companies. Together, we’re pioneering the future of science and medicine, developing products that enable researchers in the fight to save lives

We are looking for an Executive Assistant to provide an advanced level of administrative support and coordination mainly to the Sales and GSA leader in BIS, and then a pool of leaders identified only on some activities. Working with mínimal supervision and a high level of administrative skill in a fast-paced environment, the Executive Assistant must exercise professionalism, diplomacy, tact, discretion and confidentiality. Strong initiative and judgment are required with the ability to plan, direct and coordinate many tasks on behalf of the executive and his team.

**What You'll Do**:

- Executive calendar support and maintenance via Outlook, with forward thinking aptitude for timelines, availability, reminders and prep time. Manage corresponding conference room bookings and any additional support. Familiarity with global time zones is required. Additional calendar support may be required at times to other members of the team.
- Manage L1 Annual Calendar, Monthly Team Meetings, PD/OPS, PPG meetings and Quarterly Business updates. Knowledge of DBS culture and systems will be required. Prepare agendas, background documentation, and presentation/templates in support of meetings.
- Organize internal and external events; meetings, seminars, workshops, and special projects such as team buildings and Kaizen’s; Manage all aspects of event from quote, contract coordination, overnight room blocks, menu’s, agenda/meeting space, supplies, car service, etc. Interface with DBS Directors in support of any DBS meetings or trainings in the same manner.
- Research and coordinate complex domestic and international travel (which includes passport and Visa preparation).
- Management of all facets of expense process is also a key responsibility utilizing the Concur system.
- Liaise with internal and external contacts on behalf of the executive, such as BOD meetings and VIP customers.
- Collaborative spirit, positive attitude and a professional image required as a representative of the executive office. Core competency in Microsoft office is expected; MS Word, Excel, Powerpoint, and Outlook and ability to work extended hours may be required at times.

**Who You Are**:

- 10 years of recent senior/executive administrative support experience in a corporate setting.
- Extensive experience with complex international travel and Visa coordination.
- Excellent Business writing skills.
- Ability to work independently, self-starter.
- Experienced at appropriately handling highly sensitive and confidential materials/matters.
- Advanced PC skills with MS Excel/Word/PowerPoint, Outlook, Sharepoint, Box, Concur, AMX online system, and various Web browsers.
- Professional, resourceful, and positive work attitude is essential.
- Excellent organizational, time management and project management skills.
- Attention to detail and first right time focus is key.

When you join us, you’ll also be joining Danaher’s global organization, where 80,000 people wake up every day determined to help our customers win. As an associate, you’ll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful **Danaher Business System** tools and the stability of a tested organization.

At Danaher, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

If you’ve ever wondered what’s within you, there’s no better time to find out.

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