Bid Executive

7 months ago

Sunbury, United Kingdom Kinly Full time

The Bid Executive will ensure compliant and high-quality bid and PQQ submissions. They will be a team player with a growth mindset and will actively drive consistency, quality and efficiency for high success rates.

**JOB TASKS AND RESPONSIBILITES**
- Ensuring all tenders and PQQs are compliant and delivered on time
- Enforcing and developing the bid process efficiencies
- Ensuring a bid plan is produced and adhered to for each bid
- Scheduling crucial meetings and deadlines, e.g. deal clinics, tender kick offs, clarification deadlines, submission deadlines, commercial reviews
- Forging network and relationships with Kinly supply chain with sales/commercial
- Coordinating the gathering of pricing and quoting for the bid response with sales/commercial
- Negotiating best pricing from supply chain when required
- Ensuring clarity of ownership of all elements of the Bid response
- Coordinating the hitting of milestones and timely submission of all elements contributing to an on time bid submission.
- Coordinating post submission follow up and capture bid feed back/outcomes
- Maintaining bid tracker data and ensuring comments, statuses and values are always up-to-date and that changes are communicated effectively to stakeholders weekly
- Ongoing management and enhancement of bid library content alongside contributing Subject Matter Experts (SMEs)

**EXPERIENCE AND SKILLS REQUIRED**
- Team player with virtual team coordination skills
- Excellent written English and strong proof-reading
- Ability to multi-task on multiple concurrent projects and work under pressure to deadlines
- Strong (bid/proposal response) planning and time management
- Expert attention to detail
- Sound commercial awareness
- Demonstrable commercial negotiation skills
- Ability to create good-quality documentation and presentations
- Advanced MS Word - contents pages, paragraph styles, etc.
- Intermediate/Advanced MS Excel
- SharePoint experience, including SharePoint Lists
- Intermediate/Advance MS Outlook
- Intermediate/Advanced MS PowerPoint
- Intermediate/Advanced Adobe InDesign

**DESIRABLE SKILLS**
- Work experience in similar markets/sectors
- SharePoint Intermediate/Advanced, including Automations
- Adobe Illustrator

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