Divisional Governance Officer

7 months ago

Liverpool, United Kingdom Liverpool Heart & Chest Hospital NHS Foundation Trust Full time

An exciting opportunity has arisen for a Divisional Governance Officer to work within the Liverpool Heart and Chest Hospital. The post-holder will provide administrative / secretarial support to the Divisions management team, by providing full administrative duties and ensuring effective co-ordination of key meetings and committees.

Support to the day-to-day organisational responsibilities of the Divisional teams. Maintain the Divisions Director of Operations (DoO) diary. Communicate with external departments / agencies, demonstrating high level of initiative and confidentiality.

Minute taking at relevant meetings and committees. Organisation of meetings and functions including timely distribution of agenda and meeting papers in accordance with Executive office policies and procedures.

Implement processes for forward planning i.e., bring forward systems, alerts for meeting deadlines and targets. Process incoming and out-going mail including opening and arranging the mail for the division. Raise and receipt invoices and pursue outstanding credit invoices according to the Trusts Standing Financial Instructions and department procedures.

Provide comprehensive administrative support to the team, ensuring communication between divisions and stakeholders.

Support projects, developing and identifying resources required, ensuring all materials and resources are current and appropriate. Co-ordination of travel arrangements, conference bookings. Filing, photocopying and scanning.

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

The post-holder will provide administrative/ secretarial support to the Divisions management team, by providing full administrative duties and ensuring effective co-ordination of key meetings and committees.

The post holder will provide support to the day-to-day organisational responsibilities of the

Maintain the Divisions Director of Operations (DoO) diary, including arranging and coordinating meetings and appointments, prioritising, and rearranging. Transcribing from notes and tape when applicable. Completion of the staff variation list (SVL) for approval of the DoO. Communicate with external departments / agencies on behalf of the management team, demonstrating a high level if initiative and confidentiality.

Responsible for minute taking at relevant meetings and committees. Type and produce correspondence as set out or requested. Organisation of meetings and functions including timely distribution of agenda and meeting papers in accordance with Executive office policies and procedures. Responsible for preparation of relevant divisional agenda and papers e.g., Governance/Performance Committee. Ensure the presentation and circulation of minutes and action log.

Implementing processes for forward planning i.e., bring forward systems, alerts for meeting deadlines and targets. Ensure the processing of all incoming and out-going mail including opening and arranging the mail for the division. Responsible for raising and receipting of invoices and pursue any outstanding credit invoices according to the Trusts Standing Financial Instructions and department procedures. Provide comprehensive administrative support to the team, ensuring communication between divisions and stakeholders.

Support projects developing and identifying resources required, ensuring all materials and resources are current and appropriate. Responsible for the co-ordination of travel arrangements, conference bookings. Filing, photocopying and scanning.

The post holder will be expected to work flexibly and to perform any other duties consistent with the grade. The post holder must maintain strict confidentiality in dealing with all matters that could be sensitive to an individual (staff member or patient) or to the commercial interests of the Trust.

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