Administrative Assistant

7 months ago

Woodley, United Kingdom The Bulmershe School Full time

**Administrator / Receptionist**
- Permanent, Full time
- Term time only
- 37 Hours per week: Mon - Thu 8am - 16:00, Fri: 8am - 15:30
- **Salary**:Term Time only - Grade 4: actual pay £20,272 - £21,679 (depending on experience)
- **To start**:Immediately

The Bulmershe are looking for an enthusiastic and well organised Administrative Assistant to join our friendly and vibrant school. The role will be to undertake administrative tasks for the whole school; responding to a wide range of requests and needs, as well as being on hand to support our admissions, transition and reception teams.

**SPECIFIC DUTIES AND RESPONSIBILITIES**
- Undertake day to day administration duties as directed by the line manager
- Deal with daily correspondence, telephone calls, standard letters, reports etc; receive, distribute and frank mail
- Support the teaching and learning of students in the school as directed by the senior leadership, including communication and record keeping around behaviour management and work experience
- Be responsible for student information, maintain SIMS database
- Support parent and open evenings with administrative duties prior to school events
- Be responsible for the typing, updating, photocopying, scanning and the distribution of reports and forms (e.g. school policies, school prospectus, staff manuals etc)
- Establish and maintain administrative systems in order that the tasks undertaken by the line manager can be successfully completed
- Book courses for staff and arrange supply cover where necessary, following school’s guidelines, and book all transport required by the school
- Support the Business Managers with administrative tasks and diary organising
- On occasion, help on the school reception desk; meet all visitors to the school, deal with general enquiries, take messages and refer matters which are not of a routine nature to the appropriate person
- Work with teachers and assist with administration parents and students for trips and events
- Be responsible for the school shop stock
- Support with first aid enquiries and assist the medical lead with administration tasks.
- Any other duties that reasonably fall within the remit of the post, which may be allocated after consultation with the postholder
- have experience in a school environment
- have experience of working with young people
- have excellent communication skills and good written communication
- have knowledge of SIMs Software (or a willingness to learn)

**Desirable Skills and Experience**
- NVQ level 2 (administration) or equivalent would be beneficial but not essential
- At least one year experience in a similar environment
- Good organisational skills - able to prioritise workload
- Able to use Word, Excel and Outlook
- Ability to set up and maintain record and filing systems

**Personal Qualities**
- A flexible approach to work
- A sense of responsibility
- Tact and diplomacy
- Integrity

**Why join The Bulmershe School**

**How to Apply**

If you’d like to find out more about role, the school, or to talk to us about options for flexible working call: 0118 935 3353 to arrange to meet us for coffee and a chat

**Job Types**: Full-time, Permanent

Pay: £20,272.00-£21,679.00 per year

**Benefits**:

- Canteen
- Free flu jabs
- Free parking
- On-site gym
- On-site parking

Work Location: In person

Reference ID: Admin

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