Administrator

4 weeks ago


Portsmouth, United Kingdom Brook Street Full time

Brook Street is recruiting for our client based in Portsmouth.

- To provide a full secretarial and administrative service to the Estates and Campus Services Department
- Attend relevant meetings to take, produce and distribute succinct minutes and notes. **(NB: Ideally the applicant would have previous experience)**:

- To deal discretely and tactfully with matters of a confidential and sensitive nature and to maintain the highest level of integrity and confidentiality at all times.
- To develop and maintain appropriate paper and computer based filing and information systems and procedures, providing efficient and effective support for the Estates and Campus Services Department.
- To provide leave and sickness cover for PA to Director of Estates and Campus Services.
- To assist with the the storage and retrieval of information from CAFM, EDM corporate systems and offsite storage facility.
- To liaise effectively and maintain good working relationships with Senior Managers and their secretaries, with other colleagues throughout the University and with representatives of external organisations.
- Support the production of monthly compliance reports
- To fulfil such other tasks as may reasonably be required from time to time.
- Managing holiday calendars for the FM team.
- Support the production of monthly compliance reports
- Responding to inbound customer enquiries
- Placing orders with other internal departments, for example marketing and signage.


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