Immunisation Admin Coordinator

Operational Duties In collaboration with the Operations Manager you will implement plans to deliver the Immunisation programme; To lead and manage the clerical and administration duties of the immunisation team to ensure a high standard of service; To ensure/participate in the recruitment, selection, induction, training and ongoing performance management of members of the immunisation team; Receive, assist and direct parents and carers in accessing the appropriate information or guidance they require. Resolve queries/problems from schools, parents, carers and associated staff; Supervise and coordinate staff in the locality, make sure staff are supported appropriately to ensure the locality is effective, providing practical help in solving day to day issues; Maintain school and staff rotas to ensure capacity and geographical spread across the locality; Coordinate the consent form process: co-ordinate staff for drop-off and collection from schools, and Triage; Coordinate the data entry process following vaccination sessions and the process for informing GPs and other relevant parties in line with contractual obligations; Control resources and vaccinations within agreed hours and provide weekly updates on the management of the locality to the Operations Manager and other relevant parties; Ensure maintenance of the Cold Chain is adhered to throughout the process within the locality; Attend Flu Group Meetings, Head Teacher meetings and similar events within the locality; Be part of the “surge” capacity when required e.g. catch up campaigns. Communication and key working relationships Support the Immunisation Nurse Lead and Operations Manager to ensure that all elements of the immunisation programme for which you have responsibility are properly commissioned in your locality; Establish and maintain effective lines of communication with the team, delegate and distribute work and monitor the activities of the team; Work closely with and support Immunisation Coordinators in other localities as appropriate; Support the preparation and delivery of immunisation reports to other relevant stakeholders; Communicate effectively with parents, carers and teachers, recognising the needs for alternative methods of communication; To represent IntraHealth in a manner befitting the image of the organisation.

dealing with items of correspondence, telephone messages, enquiries and filing; Provide support to team members as required; Ad hoc tasks to meet the needs of the business; Comply with mandatory training requirements and maintain training record; Comply with requirements for data protection. General housekeeping of the office and management of deliveries and supplies to support contracts. Some manual handling may be required, in line with our Moving and Handling policy. Mandatory training on Manual Handling is required.