Purchase Ledger Clerk

3 weeks ago

St Albans, United Kingdom MFG Full time

JOB TITLE **PURCHASE LEDGER CLERK**

IMMEDIATE MANAGER **PURCHASE LEDGER MANAGER**

**JOB PURPOSE**

The Purchase Ledger Clerk role is responsible for the timely and accurate preparation and loading of all invoices and credit notes onto the ledger, the allocation of all payments and the reconciliation of supplier statements to the ledger.

Reporting to the Purchase Ledger Manager you are required to effectively communicate and co-ordinate with, Regional Managers, Accounts Department, senior MFG Management, and all other head office departments and personnel.

The Purchase Ledger Clerk will assist the accounts department as required with various ad hoc financial accounting, analytical and reporting tasks. The Purchase Ledger Clerk may also be required to assist other departments with financial and administrative activities from time to time.

In the medium term, the Purchase Ledger Clerk should be looking to take a more active roles in suggesting improvements on efficiencies.

**MAIN ACCOUNTABILITIES**
- Ensuring all Invoices/Credit Notes are appropriately approved in line with the approval matrix, within agreed deadlines and payment terms.
- To accurately code post all Invoices/Credit Notes.
- To ensure that all Payments are correctly allocated.
- To ensure that all Purchase Ledger Accounts are reconciled with supplier statements/payments, chasing supplier’s invoices, and resolving any discrepancies.
- To manage the historic Purchase Ledger - regularly investigating and clearing Debit Balances and other outstanding historic items.
- Assist with Month end processes.
- Process Expenses in line with the company’s expense policy and to ensure employees expense reimbursements are made in time.

**KNOWLEDGE & SKILLS REQUIRED**
- Previous Purchase Ledger experience
- Knowledge of CIS (Construction Industry Scheme) is desirable
- Demonstrable experience of high-volume processing
- Proactively using initiative to answer queries from both internal and external sources to solve problems in a timely manner.
- Maintain confidentiality in respect of work being undertaken or in relation to which you become aware.
- Willingness to work well in a team; encourages and adopts team goals, understands, and appreciates others’ roles, learns from others, actively encourages teamwork by providing support and assistance to others.
- Communicates clearly and concisely both orally and in writing, listens actively to others and handles disagreements and conflicts effectively.
- Intermediate Excel and accounts package experience, ideally Netsuite.
- Effective communication skills; verbal, electronic and written.
- Excellent organisational skills with the ability to prioritise tasks and to work to deadlines.
- Ability to achieve targets whilst maintaining accuracy.
- Excellent numeracy skills.
- Willingness to learn and develop.

**Job Types**: Full-time, Permanent

**Salary**: From £26,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Life insurance
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: One location

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