Security & Resilience Administrator - Belvedere
2 weeks ago
**Purpose of the Role**
Provide administrative support to the Emergency Planning and Events Compliance Manager ensuring that all security and resilience incidents are logged and escalated as required.
**Key Responsibilities**
- Responding to issues in a timely manner and owning through to satisfactory completion by taking responsibility for every query received.
- Escalating issues where necessary in a timely manner and ensuring satisfactory completion.
- Using reporting to highlight problems areas where issues are failing to be resolved.
- Reviewing and conducting initial Security investigations (desktop)
Health and safety
- Produce statistics for quarterly reports
- _Monitor incidents and accidents and update the tracking spreadsheet, producing monthly stats per site. This also includes major incident data_
- Electronically file any documents as required to ensure they are accessible for all within Savills
- Provide information and statistics for any reporting, meetings or client requests
- Approve low level risk events such as craft workshops, charity bookings, facepainters etc as defined in the event documents
- Take notes and write minutes of meetings
- General admin support to the Emergency Planning Manager and Incident Investigations Lead
- Use tools on excel to provide visual graphics and a variety of tables to format information into clear informative pages
- File and collect site security minutes collecting data that may require escalation
Security
- Monitor datastation and other incident reporting systems and ensure incidents are categorised correctly
- Organise desk top exercises for manned sites with senate (or other designated consultant)
- Record security actions on trackers
- Provide statistics for monthly and quarterly reporting
- Take notes and write minutes of meetings
Compliance
- Ensure emergency plans are uploaded to datastation on a regular basis (and updated)
- Following up with sites on reasons why plans have not been updated
**Skills, Knowledge and Experience**
- Ability to multi-task and use own initiative.
- Good administration skills.
- Good planning and organisational skills.
- Attention to detail.
- Good interpersonal/verbal and written communication skills.
- Energetic and self motivated.
- Pro-active/takes ownership of responsibilities.
- Ability to work well under tight deadlines.
- Friendly and well presented with ability to be client facing
- Have a “Can Do” attitude.
Working Hours - 9.00am - 17.30pm
LI-DNI
Please see our Benefits Booklet for more information.
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