Project Administration Officer

We are the property market’s premier furnishing service based in London, but work nationwide and internationally. We are looking for Project Administrators to manage all aspects of the day-to-day running and administration of the project office. To provide full administration support to the project team as well as being the main interface for the project with both external and internal contacts. This role will be based in London.

**About Us**

In 1998, founders David and Phillip pioneered design-led furnishing for property professionals: the concept of delivery, assembly and installation of furnishing the next working day.

Since then, landlords, agents, investors, developers and private individuals have trusted us to furnish their properties with flair and professionalism.

Today, we lead our market, delivering furniture solutions for the build to rent, residential, social, student and retirement living markets.

Project Managing with us means brightening every customer’s day by providing quality furniture, turning a room into a home. It means a busy varied day, good paid training, professional development, working on prestigious developments nationwide and working with a company which has a fantastic reputation.

You’ll take a smile with you wherever you go and treat everyone you meet like an old friend. You’ll do your very best to see the positive in everything and do whatever it takes to deliver the goods. People that work with David Phillips love what they do - and it shows.

**Your Role**:

- Monitor project office costs, in conjunction with the project managers, to ensure that budgets and costs are controlled, highlighting concerns where necessary. Supporting the day to day operations of the delivery Programme
- Provide support to one or more Project / Programme Managers delivering projects of different sizes / complexity - action logs, decision logs, production of agendas, risks and issues logs
- Assist with the setup / building and monitoring project plans, progress and highlight / status reports
- Maintenance of accurate records of all documents issued by customers and contractors through each stage of the project. Process a large number of documents daily, including a thorough QA check, printing and review/ distribution, and electronic forwarding to create an accurate and comprehensive audit trail.
- Establish and maintain a report diary in order to deliver accurate and timely reports related to document control as requested by project and professional teams (e.g. outstanding approvals, unanswered RFIs etc.).
- Schedule regular and adhoc meetings and record decisions / updates / key minutes
- Support preparation, compilation and distribution of documentation
- Management of / ordering of project related resources (equipment / requisitions)
- Monitor / track / chase on open items (may range from project tasks to actions and across multiple geographies)
- Support maintenance of core integration programme tools e.g. SharePoint / Smartsheet
- General administration to a high standard
- Support ideas for continuous improvement, improving operational efficiency and effectiveness

**Your Skills and Experience**
- Must be comfortable working in a highly busy environment both in office and remote.
- Prior experience of working as a project / programme administrator / support (may also consider PMO) advantageous
- Must be organised, detail oriented, reliable with an ability to multi-task, prioritise and meet deadlines as needed
- Understanding of project management best practices and project delivery lifecycle
- Excellent and proven stakeholder management skills
- Ability to identify and effectively resolve issues
- Excellent communication skills, both written and verbal, as the role requires the ability to liaise multiple levels of authority internally and externally
- Good analytical skills
- Highly driven / motivated - self starter, fast learner and quality conscious
- Strong teamwork skills combined with the ability to work independently with mínimal supervision

**Desirable Qualifications**:

- Educated to at least degree level an advantage
- A valid driving licence
- 1+ years successful experience in a customer facing role
- Microsoft Navision experience an advantage

**What We Offer**

We are passionate about developing careers through our Learning and Development Programme. Through this, you’ll gain accredited change qualifications, hone your technical toolkit and soft skills, as well as have hands on client experience at some of the UK’s leading property market organisations.

The David Phillips Project Development Programme offers:

- Competitive salary
- Hands on client experience with some of the UK’s leading organisations
- Accredited change qualifications in project management and business analysis
- Mentorship
- Training and development through study and 1-2-1 coaching
- Pension scheme
- David Phillips social events throughout the year
- Future Opportunities for career progre