Part Time Payroll Assistant

3 weeks ago


Hertford, United Kingdom Room At The Top Recruitment Full time

**Part Time Payroll Assistant**

Under the guidance of the Payroll Manager, the Payroll Assistant will undertake a full range of administrative duties in order to ensure the smooth and efficient running of the department and provide a first-class service to the company. The role will requirethe post-holder to adopt a highly flexible and adaptable approach to working, as well as leading on allocated duties, project and initiatives. It is critical that the post-holder can assist other within the department as and when required and is proactivein this regard. Recent Payroll experience is essential.

**Duties**

The post-holder will be required to provide administrative support and general assistance to the payroll department, including, but not limited to:

- Assist the Payroll Manager with the preparation and processing of the company payroll, including all required reports and related administration i.e. posting to accounts and reconciliations
- Resolve internal and external queries regarding payroll in a timely manner.
- Maintain accurate payroll records for employees; starters, leavers and contractual changes.
- Processing changes and reporting on statutory deductions
- Assist with the correct processing, administration and reporting for the Company pension schemes.
- Assist the Payroll Manager with the timely preparation and distribution of:

- All required HMRC returns, including but not limited to P35/P60 Employers annual return, or equivalent e.g. Real Time Reporting
- Annual Pension Returns
- P11d expenses and benefits etc.
- All required information and reports in connection with the annual finance audit
- Deputizing for the Payroll Manager as required

**General Duties**
- Make use of appropriate computer software, equipment and facilities in order to complete duties in the most efficient and effective way including work processing packages spreadsheets, databases etc.
- Ensure that all work is supports with appropriate audit trails and maintained to the highest standard, supported by clear, organized and accurate filing systems.
- Complete all duties effectively, efficiently, accurately, and within allocated deadlines
- Established and maintain effective communication channels and efficient/effective working relationships with all relevant client groups, both internally and externally
- Ensure all information is maintained with the utmost of professionalism - delicately, confidentially and securely at all times, and in compliance with the company policy on Data Protection, taking responsibility for ensuring that any personal data heldby them is kept securely
- Deliver employment bets practices for the company, monitoring current processes and practices and facilitate any necessary changes effectively and efficiently.
- Keep management informed about all allocated areas of responsibility and to report any significant problems as appropriate and within a reasonable timeframe.
- Undertake appropriate training to ensure that skills and knowledge remain up-to-date with all appropriate practices and regulatory requirements

**Skills/Experience and Competencies**
- Good general level of education (to A Level of equivalent)
- Experience within an industry standard payroll system
- Experience in payroll reconciliation and reporting
- Excellent organizational and time management skills
- Ability to maintain accurate records, both manual and on a database
- Excellent written communication skills
- Excellent customer service skills
- Experience in a busy environment with multiple concurrent deadline
- Strong numeracy and literacy skills
- Ability to communicate effectively with people at all levels in an organization.
- Accurate with strong attention to detail
- Ability to work under pressure.
- Ability to work unsupervised and use own initiative.
- Ability to maintain confidentiality with tact, diplomacy and discretion.
- Proactive and forward thinking
- Willingness to work flexibly when required.
- Confident, enthusiastic and forward thinking


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