Procurement Systems Administrator

9 months ago

Chichester, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

The Procurement Systems Administrator will support the Procurement Systems Manager in the maintenance of procurement system catalogues, the contract database and other standing data in procurement system and ensured the related integrity of such data. The post-holder will support the delivery of procurement systems training and will assist user in the resolution of system generated queries.

The Procurement Systems Administrator will produce and analyse routine procurement reports and data ensuring that agreed reporting deadlines are met.

Communication
- Provide telephone and face to face support to new and existing system users.
- Liaise and negotiate with key suppliers to ensure the optimal type of ordering, and also the style and content of supplier catalogues on the system.
- Regular consultation with key end-users on system use and problem resolution.
- Develop and maintain relationships with all key stakeholders including all Divisions and Departments, other Trusts, Healthcare Organisations and Suppliers.

Service Delivery and Improvement
- Investigate and resolve system configuration or operational processing issues within procurement systems, liaising with other departments e.g accounts payable or finance systems as necessary.
- Create, maintain and amend standing data in procurement systems, ensuring that changes made have appropriate governance in line with Trust policies and procedures.
- Develop and administer electronic catalogues for use in the system, ensuring all relevant data is correct. This to include determining the appropriate point of primary catalogue data management.

People Management and Development
- Organise and deliver system user training including regularly reviewing quality and type of training provided through appropriate consultation with end-users, managers etc.

Patient Care Delivery
- Provide assistance to patients and visitors during incidental contact.

We are a vibrant and inclusive organisation with patient care at our core. Our hard-working, talented and dedicated people work together towards a common goal - to always put ourPatient First. In fact our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

Communication
- Provide telephone and face to face support to new and existing system users.
- Liaise and negotiate with key suppliers to ensure the optimal type of ordering, and also the style and content of supplier catalogues on the system.
- Regular consultation with key end-users on system use and problem resolution.
- Develop and maintain relationships with all key stakeholders including all Divisions and Departments, other Trusts, Healthcare Organisations and Suppliers.
- Liaise closely with Procurement colleagues, ensuring relevant information (e.g. contract information) is provided to, or obtained from, them in a timely and efficient mannerBuild and maintain the reputation of the procurement service as a highly professional and enabling business partnering service.
- Champion procurement and promote the benefits of leading procurement practices internally, resulting in procurement having a visible and high profile.

Service Delivery and Improvement
- Investigate and resolve system configuration or operational processing issues within procurement systems, liaising with other departments e.g accounts payable or finance systems as necessary.
- Create, maintain and amend standing data in procurement systems, ensuring that changes made have appropriate governance in line with Trust policies and procedures.
- Develop and administer electronic catalogues for use in the system, ensuring all relevant data is correct. This to include determining the appropriate point of primary catalogue data management.
- Ensure that the system catalogues correctly reflect product changes through timely and effective catalogue management and establish and maintain effective contracting arrangement records.
- Contribute to the ongoing technical development and use of the catalogue system including effective maintenance of procurement locations data in relevant procurement systems and maintenance of the department’s contracts register.
- Extract and analyse system data and produce procurement reports, ensuring that reports are available in a timely manner and line with agreed deadlines.
- Contribute to the development and implementation of department policies and procedures for the team.
- Analyse non-pay spend on the system to identify areas of non-contracted spend and a

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