Disbursement & Billing Co-ordinator

**Job title**

Disbursement & Billing Co-ordinator

**Department**

Finance

**About Higgs**

Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community.

When it comes to our people, the team is everything at Higgs - an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. That is coupled with a desire for everyone to learn and develop. We are always striving to be better. We enjoy what we do. We are genuinely interested in our clients and want them to feel a part of the firm too.

Our approach to our people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward and recognition.

When recruiting, we:

- Value enthusiasm and personality
- Want to be an employer of choice for talented, driven and client-focused people
- Are always looking for the very best to strengthen our team and bring new skills and ideas
- Integrate new people to realise their potential

**Role purpose**

The Disbursement & Billing Co-ordinator will work very closely with the Personal Injury and Clinical Negligence team to support our lawyers with their disbursement management, billing requirements and financial queries. We aspire to deliver technically superior service. We will ensure that our people have the knowledge and skills to achieve at the highest level.

**Key responsibilities**

In line with policies and procedures key responsibilities include:

- Review of various financial reports to include client balances, supporting our lawyers to provide further information when required
- Process incoming invoices, ensuring they are saved in the appropriate matter area
- Process disbursement invoices for payment
- Assist our lawyers and the firm’s finance team with general financial queries such as WIP, disbursements, billing, debts and client account balances, including regularly monitoring such balances on WIP Aware
- Request outstanding disbursement invoices and collate for submission to costs draftsman
- Check disbursements on client matters against Bill of Costs
- Support lawyers to ensure disbursements are paid out and billed before matters are closed, supporting the firm’s finance team with any related queries
- Deal with monthly matter billing and process invoices accordingly,
- Ensure reconciliation of outstanding balances is completed on inactive files.
- Ensure that any files to be closed are dealt with promptly on our financial and case management systems in line with the firm’s existing policies and procedures

**Person specification**
- Proven financial experience, to include billing and management of disbursements ideally on a Legal Practice Management system
- Able to work to deadlines and prioritise in a proactive manner
- Excellent organisational skills and attention to detail, particularly with data accuracy
- Confident in own ability and able to look for a resolution prior to escalating
- Ability to take the initiative and demonstrate proactivity
- Ability to remain calm under pressure and work to tight deadlines
- Conscientious, approachable, and enthusiastic

**Other information**

The firm offers hybrid working wherever possible. Our Higgs’ Best FIT (flexible, inclusive, together) principles are designed to ensure that people are able to complete their best work from the most appropriate location. We also encourage a ‘dress for your diary’ approach.

**Equal opportunities**

As charter signatories to The Law Society’s Diversity and Inclusion Charter, Higgs LLP are committed to developing a diverse business by engaging with the widest pool of talent and promoting equality of opportunity for everyone. Our mission is to ensure that everyone is empowered to be the best version of themselves and to have a voice which can be shared, heard and respected.