Finance Executive

2 weeks ago

London, United Kingdom D&AD Full time

Job Description

Job title: Finance Executive

Reporting to: Finance Manager

Team: Finance Operations

**Salary**: £26 - £36k depending on experience per annum, plus discretionary bonus

Benefits: For full details of the great benefits go to our website and the careers page

Hours: Full time role hybrid working ideally 3 days a week in the office based in Shoreditch, Central London 9:30 - 5:30 pm

About us:
Stimulation not congratulation D&AD is a registered charity whose main remit is to stimulate, celebrate and enable excellence in commercial creativity, in the belief that this creates better outcomes for all concerned; and for the same reasons to campaignfor a fairer, more diverse, better industry.

Its main areas of activity are awards, events and education and it serves a global community of creative practitioners from its headquarters in Shoreditch. The money D&AD makes from its commercial activities is channelled through the D&AD Foundation backinto the industry we serve, mainly via the New Blood program, which provides a conveyor belt of talent into the industry, and which is comprised of, inter alia, the New Blood Awards, the New Blood Festival, the Academy and Shift - a twelve week night schoolfor people without qualifications who have the talent and desire to enter the industry.

Job Objective:
The Finance Executive is responsible for providing financial and accounting support to the Finance Manager across all aspects of the finance function. Including but not limited to, day to day accounting, P&L and balance sheet reporting, managing the cashand bank, accounts receivable and accounts payable, credit control, and systems and processes. It’s an excellent opportunity to learn all aspects of the finance and accounting function

Job Responsibilities

Accounts receivable:
To include generating sales invoices across all our products and services some of which are fully automated across our technology platforms

To reconcile the accounts receivable control account with the debtors listing

Ensuring that output VAT is correctly accounted for

Ensuring also that all outstanding invoices are collected on a timely basis to preserve cash flow management, by managing the invoicing and collections process and following up on all late payments and outstanding invoices, including liaising with the SalesTeams with a view to taking appropriate actions to recover monies

Setting up vendor portals to ensure timely receipt of monies owing

Accounts payable:
Assisting in the implementation of a Purchase order process

Manage and process all payments including supplier invoices, ensuring accurate coding allocation to nominal ledgers, departments and costs centres is applied and to execute payments in a timely manner

To reconcile the accounts payable control account with the supplier listing

Ensuring that input VAT is correctly accounted for

Managing the company credit cards and staff expenses ensuring timely accounting and receipt reconciliation ensuring all Vat is correctly accounted for in the correct Vat period

Assisting in the implementation of an expenses / credit card management system

Cash and bank:
Manage the bank account and other payment portals such as world pay and stream as examples. This includes reconciling the bank accounts on a timely basis ensuring they are fully reconciled and agrees with the bank control account

Petty cash management where appropriate

Financial management:
Supporting the Finance Manager and CFO to ensure accurate and timely data entry of all financial transactions onto the Company’s financial systems

Assisting with the analysis of financial data and reports for management reporting and reporting to the board of Trustees

Assisting with company secretarial duties

Assisting with budgeting, month end, year end and the annual audit process

Assisting in prepayment and Accrual calculations

Maintain fixed asset register including with the monthly depreciation calculations and postings to the ledger

Assisting with any ad hoc work that may be required from time to time.

Working with the Finance Manager/CFO on new systems integrations and API’s to improve operational efficiencies within the finance function.

Skills, Experience & Qualifications:
2 years’ + experience in a similar role

Educated to degree level or equivalent vocational qualification within accounting

Ideally on route to taking a formal finance qualification such as AAT, ACCA or CIMA.

Hunger to learn and develop all core sets of finance skills under the guidance of the Finance Manager and CFO.

Experience with accounting packages
- we are currently using XERO but may look to migrate to another platform in 2023/24.

Mac/PC literate with good Zoom/Teams and MS Office skills

(MS Excel) or Google suite. D&AD is mainly a MAC environment.

Ability to perform multiple activities simultaneously, to use own initiative and work independently

Ability to work under pressure and the flexibility and emotional intelligence to manage priorities to meet changing business demands

Able to grow and thrive in a dynamic and changing environment, with the desire and ambition to learn and develop further professionally.

Attention to detail

Excellent written and oral communication skills to communicate across all business functions.

D&AD is committed to diversity, equality, equity, inclusion and respect for all.

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