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Senior Administrator

4 weeks ago

Redditch, United Kingdom Shires Multi Academy Trust Full time

**Senior Administrator Vacancy**

**Hours of work: Full Time 37 hours a week Term time plus 10 days and 5 TED days (some discussion around flexibility available). This is a permanent post.**

**Hours of work: 8.30am-4.30am Mon -Thurs, 8.30am-4.00pm Fri Start Date: As soon as possible**

**Salary NJC points 21-24: £30825-33024 FTE (£27,997.47 - £29,994.76 actual salary)**

This role has been created to provide high quality administration support to Trust Senior Leadership Team

covering a wide variety of functions to include duties as follows:
Administration
- Provide administration support to the Trust Senior Leadership Team to include diary management (where appropriate), attending meetings and note taking, preparation of reports for Trust / Governor meetings and general admin duties, to include liaison with outside agencies and staff, and management of appointments.
- Produce accurate and timely reports to a range of stakeholders at the request of the Trust Senior Leadership Team.
- Plan and coordinate Trust senior meetings (Headteachers/Business leads).
- Be responsible for the management of the central office site, keeping it up to date and compliant, processing agreed policies as required, maintaining records as appropriate.
- Be responsible for the collation and have input into the risk register and Business Continuity Plan for the Trust.
- Work alongside the Trust lead for Website Management regarding overview and ensuring compliance

with Trust website.
- Central management of the MIS system including running reports, analysis and presentation of data, trust overview reporting to a range of stakeholders as directed by the executive team.
- Coordinate and manage the Trust calendar underpinning all strategic and operational activities across academies (Cycles of meetings, INSET, SLT group meetings, project coordination)
- Overview of the Trust contracts register, working with the COO to identify opportunity and explore options.
- Management of the Trust benefits offer including administration of the electric vehicle scheme.
- Working with the COO on staff wellbeing offer.
- Under the direction of the COO, obtaining quotes and working with external agencies for services, works and contracts.
- Training and development overview for the central team.
- Liaison with Governance professional.
- HR administration duties
- Travel with CEO to meetings/presentations as required (note taking and contributions)
- Compile board/committee papers in liaison with Governance

professional.
- Conduct research as required by executive team.
- Coordination and management of Trust events (training/development).

**General Responsibilities**
- Work in compliance with the Trust’s Code of Conduct and policies of the Trust, having regard to

safeguarding, equal opportunities, and inclusion at all times.
- Work on own initiative, referring complex issues to executive team as required.
- Support continuous improvement in both personal performance and the work of the team.
- Adhere to safe working practises in premises / work areas for which you are responsible.
- Ensure that quality of work is of a high standard and complies with current legislation / standards.
- Provide a professional and positive role model in terms of personal presentation, timekeeping and behaviour.
- Take responsibility for personal professional development, participating in appraisal processes and working towards targets as agreed with the line manager.
- The details provided in this job description are to give an indication of the nature of the role, additional

duties may also be requested of the successful applicant.

**COMMITMENT TO SAFEGUARDING CHILDREN**
- Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with by:

- Having awareness of the school safeguarding policy and procedures regarding child protection.
- Become aware of the signs and symptoms of abuse by attending relevant safeguarding training.
- Understand and support the school by attending training relevant to current national safeguarding issues such as The Prevent Duty, Child Exploitation, Female Genital Mutilation.
- Report all causes for concern to the Safeguarding team using detailed and accurate information.
- Ensure the safety of all students in the school learning environment both indoor and outdoor.

It is a requirement of all staff to report any actual or potential risks to the safety or welfare of students to the Designated Safeguarding Lead (or in the case of staff to report to the Headteacher).

accepted.

**Salary**: £27,997.47-£29,994.76 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 11/12/2023

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