Personal Assistant

5 months ago

Kent, United Kingdom NHS Professionals Full time

**Job Title**:Personal Assistant

**Location**:Kent & Canterbury Hospital, Canterbury, CT1 3NG
OR
Queen Elizabeth The Queen Mother Hospital, Margate, CT9 4AN

Mon & Fri will need to be based in Margate
Tue & Thu will need to be based in Canterbury
Wednesday is flexible

You can then decide whether to be permanently based in Canterbury or Margate.

**Hours**:25 hours per week, Mon - Fri, 5 hours per day, flexible between 8am - 4pm

**Trust Location**:East Kent Hospitals University NHS Foundation Trust

**What you’ll be responsible for**:
To provide a flexible resource to support teams in the provision of services. This includes organisation of your own and other senior team members work. The post will support the T & O with diary Management, event planning, administration of meetings including minute taking and data analysis and data input to maintain existing databases.
- Welcoming visitors in an appropriate manner.
- Acting as a point of contact for enquiries and complaints within the department, dealing with them accordingly and in line with trust policies
- Liaising with internal and external stakeholders on behalf of their manager, colleagues or members of their professional team.
- Working flexibly across the organisation, covering the work of colleagues during peak periods or absence
- Collecting, sorting and prioritising incoming mail, ensuring professional members of staff regularly deal with their mail. To provide professional and timely communication links between patients/ relatives and medical/ clinical staff to ensure channels of communication are efficient and effective at all times.
- Review the communication systems for staff, patients and /or external sources using appropriate communication tools
- Dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos) and obtain feedback, along with updates to all site staff
- Encourages open and honest feedback formally and informally from patients and service users.
- Coordinate meetings and events.
- Work in a person-centred way with all members of the healthcare team.
- Point of contact for Head of T & O Operations

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Diary Management_
- Good typing skills_
- Good customer service skills_

**As a member of NHS Professionals, you have fantastic benefits**:

- Competitive pay rates
- work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.

**Job Types**: Part-time, Temporary contract

Pay: £12.86 per hour

Expected hours: 25 per week

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Diary Management: 1 year (preferred)

Work Location: In person

Reference ID: 73045

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