Care Home Administrator

3 weeks ago

Cannock, United Kingdom Cannock Specialist Care Centre Full time

MUST HAVE ADMINISTRATOR EXPERIENCE IN A CARE HOME.

**JOB SUMMARY**

To support the Manager, staff and residents in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.

**SPECIFIC DUTIES**

Oversee and maintain the administrative systems within the Care Home.

Maintain and oversee administration systems that support the Care Home

**SUPPORT BUSINESS DEVELOPMENT**

Administration - Financial Assistance - Monitoring and Quality - Training & Development - Health & Safety Adherence

**SERVICE PROVISION**

1. Support the provision of advice and guidance to clients and staff to ensure that the service is delivered to a high standard.

2. Deal with enquires from new and existing customers and signpost or provide information about Restful Homes Group.

**ADMINISTRATION**

1. Manage the day to day administration of the Care Home.

2. Work Closely with the Home manager and other departments to ensure procedures operate effectively and in a timely manner.

3. All aspects of the recruitment process.

4. Process Payroll hours on a weekly basis ensuring to meet deadlines for monthly payroll run this will include the monitoring of staff sickness, absences and Holiday.

5. All staff sickness to be recorded on the Careblox System.

6. All annual leave to be recorded on the Careblox System.

7. Administrators Annual leave to be authorised by Regional Admin/Operations Director prior to booking.

8. Responsible for Petty Cash and to maintain monthly reconciliations to RHG head office no later than the 5th of the following month.

9. To maintain Purchase Ledger, raising Purchase Orders and by ensuring that all invoices are sent to RHG head office at least once a week and all purchase to be received at Head Office no later than 10th of the following month.

10. Responsible for the ordering of the following supplies: uniforms, stationery and Housekeeping, Continence within the home.

11. All admissions and discharges are reported to RHG Head Office by way of Daily bedstats and Template invoices on admission.

12. To ensure that invoicing is completed within the deadlines on a monthly basis.

13. It is the responsibility of the Administrator to chase all IPAs so invoices & payments can be made

14. To chase relevant LA, CCG and individuals on any outstanding fees.

15. Responsible for the distribution of Resident’s Personal Allowance with accurate records and receipts being kept.

16. Job Vacancies within the home to be updated every Monday on Indeed.

**TRAINING & DEVELOPMENT**

1. Undergo appropriate training, development and system evaluation as required by the Department manager.

**HEALTH & SAFETY**

1. To become familiar with all policies and their practical implementation with regard to Health and Safety, including accident reporting and fire procedures.

2. To undertake essential training as required.

**KNOWLEDGE, SKILLS AND EXPERIENCE**
- Hold or work towards NVQ in Computer Studies or Administration or equivalent qualifications.
- Basic book keeping and cash handling
- 3 years clerical experience.

**WORKING PRACTICES/GENERAL**

These duties are not exhaustive. Job holders may be asked to undertake other responsibilities, within their spheres of responsibility and competence.

**Job Types**: Full-time, Permanent

Pay: From £13.50 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Cannock: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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