Administrator Assistant

5 months ago

Barnard Castle, United Kingdom Mitie Full time

**Job Overview**:

- To perform any reasonable task as requested by the Manager
- To ensure that all tasks are carried out in the correct manner, following any ‘safe systems of work' & risk assessment' directions.
- Wear the correct and appropriate P.P.E as specified.
- To comply with all statutory GSK & Mitie Health & Safety regulations.
- To comply with all statutory GSK & Mitie site rules & regulations
- To comply with all GSK & Mitie security regulations for cleaning materials, equipment and buildings.
- To provide high personal standards of work /performance, personal hygiene and appearance.
- To report any complaints / incidents of accidents, fire, theft or loss, damage or any other irregularities and action if practicable
- To attend and complete all Mitie meetings and training courses as requested.
- To complete all GSK My Learning Curricular Requirements
- To ensure that communication is constant

**Main Duties**
- Responsible for updating and managing all employees' training files as necessary
- Responsible for logging personnel information with the central team
- Monitor staff absences and log with the central team
- Attend interviews and meetings on request
- Update and monitor GSK My Learning for all staff
- Log and request machine call outs for cleaning equipment and raise PO's for repairs
- Raise PO's to the Support Service Managers on request
- Monitor and maintain Field Glass
- Check and close Work orders
- Maintain/update documents in CDMS
- File paperwork as generated. Archive as requested.
- Liaise with client / client secretaries in a professional manner
- Update training matrix as required and inform management/supervisors of upcoming training needs.
- Highlight staff whose training is outstanding to supervisors for immediate training
- Organise and host training when required
- To assist with and carry out specified paperwork: i.e. return to work interviews, interviews, investigations / disciplinary, inductions and buddy support
- Cover reception as required
- Record and update all staff holiday entitlements
- Answer telephone calls / take messages as required
- Provide administartion cover for all administrator roles across site.
- cover reception as needed

**What we are looking for**:

- Professional well presented individual
- Able to flex up hours of work to meet the business needs
- Strong administration background or appropriate qualification

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