Administrator/receptionist
2 weeks ago
**Administrator/Receptionist Job Description**
**Main purpose of the job**
**Principal duties**
contractors.
- Incoming Correspondence - open, distribute, scan and index incoming mail.
- Administration - assist with invoices and general correspondence.
- Office supplies - ensure office is stocked as required.
**Detailed description of activities**
The Receptionist will be the first point of contact for external and internal clients. The job is critical in creating the correct image for the Company with a polite, professional approach always required so that clients feel welcomed and looked after. Attention to detail will be important so that messages are relayed correctly and in a timely and accurate fashion.
**Duties will include**:
- Answering phone calls.
- Recording information given by clients.
- Distributing incoming mail accordingly.
- Issuing correspondence to clients as requested.
- Following up on unpaid invoices and answering queries.
- Working on ad hoc tasks as requested.
- Assisting staff across all teams where necessary.
- Monitoring stationary stocks and office supplies and ordering as required.
- Liaising with external contractors to maintain office equipment.
**Person Specification**
A good telephone manner
Clear communication skills both verbally and in writing
Good Interpersonal skills
Good organisational skills
**The Administrator/Receptionist will be able to**:
Pay attention to detail.
Work well in a team.
Schedule:
- Monday to Friday
Work Location: One location
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