Temporary Receptionist/co-ordinator
3 weeks ago
We are looking for a Workplace Coordinator to help us maintain a secure and well-functioning work environment. Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and security services, and work with the Compliance Manager to ensure health and safety regulations are up to date and adhered to. You will be the first port of call for visitors and will assist in ensuring they have a safe and comfortable visit.
To be successful in this role, you should be well-organised and able to prioritise multiple issues. You should also have good knowledge of basic office equipment. Ultimately, you’ll help our employees and visitors get the most out of our facilities.
**Responsibilities**
- Arrange for maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms)
- Maintain a record of maintenance of equipment and internal system and document processes
- Fix minor malfunctions in office equipment
- Check rooms and furniture to identify needs for repairs or renovations
- Supervise & maintain records of external partners (e.g. cleaners, caterers, security guards)
- Maintenance contractor management and record keeping
- Monitor activities that happen outside the building, such as proper waste disposal and recycling
- Testing building security systems and promoting safety within the workplace
- Ensure compliance with health and safety regulations including recording accident and incident reports
- Monitor & document risks in the workplace, implementing controls where required
- Manage visitor arrival and sign in, and ensure their requirements are met
- Restock office and kitchen supplies
**Requirements**:
- Experience as a Facilities Coordinator or similar role
- Strong knowledge of facilities management operations
- Familiarity with office equipment and security systems
- Understanding of safety regulations in offices
- Well-organized with great communication skills
- Sound judgement and the ability to think quickly during emergencies
- Excellent attention to detail
**Job Types**: Full-time, Temporary contract
**Salary**: £12.00 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Stratford-upon-Avon: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Expected start date: 09/01/2023
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