Admin/procurement Apprentice

**WE HAVE A FANTASTIC OPPORTUNITY ARRIVE FROM ECO ENGINEERING WHO ARE LOOKING TO TAKE ON AN ADMIN/PROCUREMENT APPRENTICE TO HELP STRENGTHEN THEIR TEAM.**:
**In this role you will be responsible for welcoming visitors, dealing with inbound enquiries and so much more**:
**KEY RESPONSIBILITIES**:

- Welcoming business visitors, includes offering and making visitors drinks
- Filing and organisation of various documentation, both on our shared drive and hard copies.
- Typing of various documents inclusive of customer quotations.
- Responsible for organising and opening job files.
- Arrange a daily catch up with the senior engineering team to ensure that the workflow/people planner is kept up to date.
- You will also be responsible for ensuring that the main office monitor is live.
- Management of the holiday and absence system, this includes:

- Management of return of employee self-certification notes in conjunction with the Health and Safety Advisor.
- Ensure the ‘Return to Work’ (QAD64) form is completed and uploaded to compliance genie
- Chasing employees to obtain a doctor’s sick note.
- Responding to employees annual leave requests within 3 working days.
- Arranging weekly collection of engineers time sheets and cross referencing them with the Blip HR system records.
- Responsible for arranging business travel / accommodation and diarising the relevant booking to employees. The accommodation spreadsheet must be kept up to date daily and changes to accommodation plans must be cancelled immediately.
- Assisting in the preparation of various documentation for the annual quality management assessment (ISO9001) and ensuring that the Quality Assurance Operating Processes and Procedures manual is followed.
- Stationary & stock control for the back office
- General management of office
- Print ink supplies
- Shredder management
- Attend management meetings - take minutes and arrange/chase follow up actions.
- Procurement / Purchasing.
- Building customer and supplier relationships
- Working with suppliers (under management direction) to negotiate and drive down supplier pricing.
- Data input management of the Procurement Express system
- Review Purchase Request Forms and order items as required.
- Raising of purchase orders
- Matching purchase orders to supplier invoices in conjunction with the accounts team.
- Check that plant & equipment is off-hired (on-time/end of job) and recorded on the central plant hire database.
- Contact logistics/haulage and book movement of our equipment. Build pricing matrix to cross reference previous transport costs to key locations
- Accounting / Finance
- Handling and problem solving of all supplier invoice queries.

**SKILLS & KNOWLEDGE**:

- Strong Maths and English skills
- Excellent telephone manner
- Great interpersonal skills
- Strong literacy skills
- Confident and polite

**Employer**: Eco Engineering Installations

**Location**: Brough, HU15

**Wage**: £5.28 per hour

**Job Type**: Apprenticeship

**Job Category**: Business Administrator

**ABOUT THE EMPLOYER**:
We help businesses maximise their profitability by ensuring continued operations and production, keeping downtime to a minimum when carrying out maintenance, movement, decommissioning and the installation of mechanical machinery and equipment.