Resourcing Support Assistant

2 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**

**Main Duties and Responsibilities**:

- To provide effective administrative assistance in support of key elements of the staff recruitment process.
- Manage the referencing process for each new hire, ensuring referees are appropriate and responses satisfactory.
- Generation and distribution of standard reports regularly and to the relevant audiences, ensuring information is accurate and delivered in a timely fashion.
- Support Head of Strategic Recruitment and Talent Acquisition and Recruitment Operations Manager to assist them with diary management and support organisation of key strategic hires.
- To process all expenses in adherence to Expenses Policy
- To undertake all necessary administration support in relation to the recruitment process.
- To work as part of a multi-skilled team, to contribute to the smooth running of the recruitment service in times of team absence.

**Knowledge/Qualifications**

**Essential**
A1 Scottish Credit and qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Strong IT knowledge and skills, including Microsoft Office packages, in particular advanced Excel.

**Desirable**
B1 Knowledge of HR management systems, eg Core HR.

**Skills**

**Essential**
C1 Well-developed organisational and time management skills and an ability to manage and prioritise a busy workload acting calmly and methodically ensure that deadlines are met.
C2 Excellent written and oral communication skills and an ability to interact positively with others in person, by telephone or in written form using tact, diplomacy, discretion and confidentiality as appropriate.
C3 Proven analytical, problem solving and client need interpretation skills.
C4 Able to work proactively, multi-task and to use initiative as part of an extended team.
C5 Flexibility and willingness to adapt to changes.
C6 Excellent attention to accuracy and detail.

**Experience**

**Essential**
E1 Relevant administrative experience gained through relevant work experience in a busy office environment.
E2 Experience of administrative support processes, including the collation and monitoring of a range of data.

**Desirable**
F1 Experience of staff recruitment processes.

**Terms and Conditions**
Salary will be Grade 3, £19,893 - £21,197 per annum.
This post is full time and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.

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