Administrator

4 weeks ago

Weymouth, United Kingdom Dorset Councils Full time

Organisation
- Third Party
- Location
- Weymouth
- Reference
- REC/23/02172
- Occupational group
- Legal & Political
- Salary details
- Per Rota
- Job term
- Part Time
- Appointment type
- Permanent
- Contact
- Lisa Musleh
- Contact telephone
- 01305 239839
- Closing Date
- 11 August 2023 05:00 PM

**Overview**

This is an exciting opportunity for an administrator with an eye for detail who wants to work in local government supporting Democratic and Civic workstreams. Weymouth Town Council is one of the largest town councils in the country. We work closely with our communities, elected members, Dorset Council, and local organisations to create thriving communities in Weymouth where everyone is proud to live, work, play and visit.

As a town council we are responsible for a wide range of services including parks, play areas, open spaces, public toilets, Weymouth beach, allotments, and cemeteries. We ensure a high standard of legal and informed decision making by running excellent democratic services. We support our Mayor and Deputy Mayor to engage fully with our communities by effective support. The democratic and civic officer is a key function in facilitating our high standards of working.

Our friendly and hardworking team are happy to develop you as a trainee or work with an experienced governance practitioner. This is a great opportunity to work with the Council and help us maintain high standards of local government functions.

**Job Purpose**

To deliver the democratic administration around Councillor meetings both public and private.

To support Councillors in fulfilling the requirements of the role through organisation and support.

To support the Mayor and Deputy Mayor in their civic duties, ensuring diaries are managed, commitments are communicated, and civic requirements met.

Working with the public to ensure they understand the roles and responsibilities of councillors and how to access democratic services.

To support officers and Councillors in carrying out delegated actions.

To carry our administrative support including responding to enquiries from the public and tracking complaints etc.

**Key responsibilities**

Undertake all tasks associated with administering the Council’s governance arrangements, including agenda collation and despatch, preparation of minutes, advice to staff, Councillors, and the public, and ensuring proper legal governance.

Evening attendance at Committees and member working parties to provide administrative support and take minute notes (approximately one per week but may fluctuate occasionally, flexi time to counter act)

Providing an effective support service to Councillors, including handling enquiries and updating web pages on the Council’s website.

To participate in the creation and delivery of the Council’s Councillor training and development programme.

Managing the Mayor and Deputy Mayor’s diary and appointments.

Support departments at civic events with the events team and communication team to highlight benefits and events to the community.

To provide general administrative support to the business team including document management, meeting management, customer and office support, projects, and research, providing support and cover as needed.

To support and promote the Council’s policies and procedures and values and behaviours in dealings with staff, Members, and the public, showing high levels of confidentiality and diplomacy.

To provide procedural advice and guidance to colleagues, councillors, and members of the public.

To build and maintain effective working relationships with a variety of individuals including elected Councillors, officers at all levels of the organisation, partner organisations and members of the public.

The duties and responsibilities of the post are not restrictive, and the post holder may be required to undertake other duties from time to time. Any such duties should, however, not substantially change the general character of the post.

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