Fleet Admin Associate
5 months ago
**About HIVED**
The world needs logistics solutions that are better for people and the environment, and that’s where HIVED comes in. We are a London-based climate and logistics start-up building the first emission-free parcel delivery network at scale, powered by a 100% electric fleet. A tech company at heart, we have built a modern tech stack, novel in-house routing and decision engines, apps and data stack, plus are now shipping for over 100 brands including Asos, Zara, Karen Millen, and more.
Our tight-knit team is made up of ex-Revolut, Bain, ASOS, Apple, HelloFresh, Amazon, and Google employees, and we are backed by some of Europe's leading investors and VCs in climate-tech, logistics and mobility including Planet A Ventures, Maersk Growth, Pale Blue Dot VC, Eka Ventures and the British government.
**Role Overview**
**Key Responsibilities**:
- Assist in coordinating vehicle maintenance, repairs, and inspections to ensure fleet reliability and safety
- Maintain accurate records of vehicle information, including registration, insurance, and maintenance history
- Monitor and track vehicle utilisation and expenses associated with downtime, identifying cost-saving opportunities and optimising driving efficiency to manage operational costs
- Assist in the procurement and disposal of fleet vehicles, including coordinating with vendors and managing paperwork
- Respond to enquiries and requests from drivers regarding vehicle damages, traffic fines, and other fleet-related matters
- Support the implementation and enforcement of fleet policies and procedures to ensure compliance with company guidelines and regulatory requirements
- Collaborate with other departments, such as operations and HR, to ensure alignment and efficiency in fleet-related processes
**Qualifications**:
- Experience in a fleet management, logistics, or administrative roles is advantageous
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to multitask and prioritise tasks in a fast-paced environment
- Knowledge of regulatory requirements related to fleet operations is a bonus
**How we reward our team
- Dynamic working environment with a diverse and driven team
- Huge opportunity for learning in a high growth environment, with progression opportunities based on success in the role
- 25 days of holiday allowance plus public holidays
- Wellbeing initiatives, including three wellbeing days in addition to holiday allowance
- Weekly team lunch and regular company socials
- Subsidised comprehensive Private Medical Insurance with AXA including dental and vision
- Enhanced maternity/paternity/adoption policy
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