Transport Operations Administrator

4 weeks ago

Battle, United Kingdom Littlewood Fencing Limited Full time

Operating throughout the UK, Littlewood Fencing is a market leading fencing contractor looking to recruit a Transport Operations Administrator - 12 months maternity cover, 40 hours per week.

This is an exciting role suited to detail oriented, and highly motivated individual. Excellent communication skills and an ability to foster strong partnerships is essential.

A key element of our mission is the valued commitment of every member of staff, and the contribution they make to our success. We aim to help our employees achieve their personal goals through opportunity, training and reward.

We are an inclusive employer, creating a diverse workforce who contribute new perspectives.

**Responsibilities & Duties**
- To provide support to the Transport Manager in the day-to-day function of that role, for example, assisting with all fleet management and documentation
- To ensure that any vehicles or items of plant operating on our fleet are logged maintained, fit for purpose & insured.
- Ensure all plant operating on site owned by the company or hired in has current test certs and is booked in or out.
- Assist Transport Manager with various administrative tasks.

**Plant**
- Day to day responsibility for the company large plant.
- Gain Knowledge of current plant legislation, construction industry initiatives and site-specific requirements.
- Ensure all Plant is logged, has in date inspection certs & LOLER certification.
- Book plant in and out for Directors and Contract Managers and arrange transport to and from site, and that associated costs are charged accordingly.
- Ensure new and old large plant have trackers and is CESAR tagged.
- Audit daily checks in conjunction with H&S Manager and Contract Manager site audits. Carry out spot checks when plant is in the yard.
- Check all plant is working efficiently, cross reference CBL hire listing, check trackers to see if plant is being used and weigh up delivery efficiency.
- Work towards building & maintaining a small plant register, starting with general small tools and working towards a comprehensive list, individual gangs company plant and assets. Done through new purchases, historic information and van checks.
- Work towards ensuring all plant has in date inspections including calibration, PAT testing and general condition.
- Ensure regular checks are carried out on H&S audit information. Maintenance
- Responsible for all routine and emergency maintenance.
- Arrange with Engineer or third-party Engineer for any statutory checks, servicing, calibration & maintenance
- Arrange with Directors, Contract Managers times and locations for maintenance, causing mínimal disruption and replacement vehicle / plant where necessary.
- Organise any on site repairs to suit working hours and mínimal disruption.

**Insurance**
- Check all large plant is listed for insurance purposes.
- To assist the Transport Manager with maintenance / update of insurance details where required.
- Ensure Compliance department are aware of any losses or incidents.

**Transport**
- Work in collaboration with the Transport Manager to plan / allocate lorry activities from various department managers, realising efficient planning, high volume of drops and the short notice of instructions whilst aware of weight and access restraints.
- To assist the Transport Manager with maintenance, servicing, MOT’s, breakdowns, and records of the fleet.
- Arrange for any hired / rental vehicles & off-hire when complete.
- Assist with FORs process.

**Other tasks**
- Ensure all costs are allocated correctly to the correct departments.
- Understand and use of Fleetmatics, the company’s vehicle monitoring system is used to the best use for the company.
- General admin and support for Transport department
- Any other reasonable duties as appropriate and required within the business.

**Qualifications & skills**
- Proven written and oral communication skills
- Excellent management of business correspondence.
- Exceptional customer service skills
- Competent in office 365.
- A self-starter with the ability to identify and complete required tasks independently, and without direct supervision when required
- Have a flexible approach
- An understanding of health, safety, environment and quality issues

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Battle: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 28/08/2023

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