Facilities Assistant
4 weeks ago
**What you'll be doing...**
Provide support to the Facilities Manager for the proactive, efficient and effective delivery of facilities services.
- HSSE: Health, Safety and Environmental Issues: Documentation, monitoring and reporting all audit-relevant documents, policies, training certificates and KPIs (incident reporting and environmental relevant consumption data).
- Preparation of Audit-relevant Documents and Reports: Disaster Recovery Plan, Food-Hygiene & Safety Guidelines, Environmental & Sustainability Report, Tenant-Audit-Checklist, just to mention a few).
- Distribution of Health and Safety Services (HSS) related documents and figures to MG-Staff as well as investors
- Monitoring Training Relevant Data: Ensuring that all staff is up to date with their training plan and organizing courses and trainings related to Health & Safety & Sustainability issues.
- Organizing of Health & Safety Meetings and Fire Drills: Monthly Emergency-Team-Meetings and quarterly fire drills,
- Purchase-Order placing and ensuring that data of new suppliers are passed onto Head-Office via compliance form.
- Audits, Meetings and Conference Calls in the absence of the facility manager.
- Internal ISO-Monitoring Audits and External Audits
- Monitoring Technical Disorders to keep a record of the daily disorders throughout the centre.
- Ensuring the Centre Visit Criteria are inspected and recorded on a regular basis thus making sure that a consistent approach to best practice in facilities management is guaranteed across the centre. Maintaining regular contact with the main sub-contractors.
- Tenant-Audit-Tracker Record Keeping for supporting the facilities manager to ensure that all tenants carry out their maintenance requirements.
- Creating Presentations (e.g. Capex, Tenant Meeting etc.), Statistics, MG-News articles, Memos etc.
- Preparation of handover documents of units for new tenants.
- General administrative duties including travel booking and managing the Centre’s Duty Management rota.
- You are responsible for fully complying with the company’s policies and procedures.
- At all times you should act in the company’s best interests and in the best interests of those entities which we represent.
**Why McArthurGlen?**
- We offer you a competitive salary and attractive performance bonus of up to 15%
- You are entitled to a wellbeing allowance (a set amount you can claim towards yoga, gym equipment or anything that promotes your wellbeing)
- 2 volunteering days per year
- Special discounts in our Designer Outlets
- Hybrid working - we do all we can to accommodate flexibility.
- Be part of an international organisation, with the opportunity to work with colleagues across eight countries.
- Access to LinkedIn learning from day one with access to over 16,000 courses
- An environment enabling your growth including internal moves, cross country projects and international secondments as well as a calendar of core development opportunities and bespoke learning.
- Values-based culture - our colleagues make things happen in an inclusive and collaborative environment where we enjoy coming to work. We pursue excellence, make a difference and love to innovate.
- Over 89% of our colleagues would recommend us as a good place to work (according to our most recent internal engagement summary)
**To be successful you’ll bring...**
- Basic knowledge of health and Safety
- Customer Service trained
- Fluent English, written & spoken
- Good Communication skills
- Organised with attention to detail
- Logical Approach
- Excellent Time Management
- Team Player
- Microsoft Word, Excel, PowerPoint, Outlook - Intermediate level
**What to expect**
- You will have a main point of contact within our Talent team
- We’re a collaborative business: it’s important for you to meet as many people as you can during the recruitment process.
We’re also aware that your time is precious, so aim to keep to a two-stage process wherever we can
**Be part of something extraordinary...**
At McArthurGlen, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer and support flexible working wherever possible.
95% of colleagues believe we treat each other with dignity and respect regardless of their personal identities.
Even if you are not sure you fit all the requirements for a particular role, we’d still love to hear from you. There may be another opportunity within McArthurGlen that is more suitable for you now or in the future.
**Our Success Framework**
**Please view the full job description below**
Job Reference: MAG02082
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