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Executive Assistant

4 months ago

Airdrie, United Kingdom Page Personnel Full time

Airdrie
- Urgent

**About Our Client**:
A leader in their field
- Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director's schedule is followed and respected; acts in a "gatekeeper" capacity, creating win-win situations for direct access to MD's time and office.
- Prepare travel arrangements, file monthly expenses, and all other items needed to ensure the Managing Director's travel is smooth and successful.
- Research, prioritise, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Consult with the MD in determining appropriate course of action, referral or response.
- Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director, the Executive Committee and staff.
- Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities and follow up appropriately.
- Manage the Managing Director's office and other tasks that facilitate his ability to effectively lead the organisation. Prioritise conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Occasionally travelling with Managing Director to take notes or minutes at meetings or to provide general assistance during business trips.
- Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.

**The Successful Applicant**:

- Full-time, 34 hour working week with hybrid, flexible working
- Required to work additional hours as necessitated by the needs of the business.
- Some UK & International travel may be required as necessitated by the needs of the Business.

***

**Personal Profile**
- Proven experience in a PA/Project Management role
- Ability to manage a diverse workload.
- Logical and calm when working to difficult timeframes.
- Self-starter, able to work on their own initiative.
- Strong interpersonal and communication skills.

**What's on Offer**:

- 10% non-contributory pension scheme, with 5% employer matching on voluntary contributions
- Life assurance 4 times the annual salary
- Product allowance of £400 per year
- Health Shield
- Income Protection Insurance
- 34 Days holiday
- 12:30pm finish on a Friday