Conference Producer

7 days ago

Kent, United Kingdom Aspire Full time

**An exciting opportunity has arisen for a Conference Producer to join an exciting Conference Company, a fast-growing Kent-based conference company specialising in Innovation, technology and Insurance. This role will involve working on virtual, hybridand in person conferences. The company hybrid policy is remote but you would be required to attend the office for team meetings only.**

**Overall Purpose of the Job - INNOVATION, TECHNOLOGY AND INSURANCE**
- To provide key industry Sectors with business to business information through the forum of conferences
- To develop a breadth of understanding within specific industry of strategic and commercial issues through speaking to industry representatives, reading trade journals and press releases and web-based research
- To develop ideas into quality two day on -target revenue generating events
- To pass leads/ideas to Telesales, Marketing, Sponsorship and other Producers within your team
- To produce a number of stand-alone Masterclasses each year

Key Tasks
- To resear, write & produce a business conferences
- To set up and carry through at least two meetings with industry/military personnel per event
- To invite potential speakers per event (all invitees must be relevant and have received written details of the conference)
- To ensure data is requested and received from all speakers and workshop leaders and added to the database on a daily basis
- To ensure deadlines are met and production targets achieved and exceeded
- To keep the Content Manager fully informed and aware of the progress of each conference and any problems
- To maximise event profitability (not paying speakers fees, keeping speakers expenses to a minimum)
- To work with Sponsorship, passing on leads and suggesting potential sponsors and finally following up any leads passed on
- To work with Telesales, passing on leads and, where necessary, researching additional leads
- To work with Marketing, checking all marketing material relevant to your conferences, advising them on how best to attract potential delegates, making suggestions of associations, societies and journals suitable for external marketing activity.
- Provide a mid-production marketing brief to add any developments or refinements to the initial research brieF
- To add additional value to the conference programme wherever possible
- To complete all aspects of conference administration (confirmation faxes, expense forms, guest place forms and handovers) accurately and on time
- To ensure the conference information is displayed on the web site and that the material is correct and up to date
- To ensure replacement speakers are found for existing conference programmes and that Marketing, Telesales, Sponsorship, the Conference Executive, Client Services and Website Support are aware of the changes
- To contribute to the list competition
- To attend and open conferences, bringing workshops and future events to the attention of speakers and delegates
- To network with speakers and delegates to get new ideas for conferences, feedback and secure speakers for future events

**Key Requirements**
- The ability to assimilate information quickly and effectively
- A tenacious and enthusiastic approach
- Good time management capabilities and a can do approach
- A commercial outlook on industry
- The ability to deal with senior ranking directors and public sector individuals on a one to one basis whether face to face or by telephone
- Excellent one to one communication and team skills
- Knowledge of Microsoft Word, Access and Outlook

We Are Aspire Ltd are a Disability Confident Commited employer

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