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Finance Administrator for Bars

5 months ago

Gloucester, United Kingdom Freemans Event Partners Full time

**WHO WE ARE**

Freemans Event Partners are the leading provider of event and stadium public catering in the UK. We operate at over 400 events each year, working in partnership with prestigious sporting and entertainment venues such as Silverstone Circuit and Twickenham Stadium and have established excellent supplier relationships with market-leading partners across numerous platforms.

Our purpose
**“to be the**
**_best_**
**food and beverage provider and employer of choice in the events industry.”**

**OVERALL PURPOSE OF THE JOB**

Control the purchase order system and reconcile delivery notes to invoices thereby presenting the invoices for authorisation. Ensure that all financial administrative tasks within the Bars division are controlled and completed on an accurate and timely basis.

**MAIN DUTIES AND RESPONSIBILITIES**

**Stock Department**
- Assist the stock department with recording all financial information relating to stock purchasing and movements with Sage Line 50.
- Update cost prices on SAGE.
- Raise Purchase orders for all stock purchases.
- Ensure stock costs at events are reconciled within timely manner ensuring that Warehouse, Supplier and Client movements are all captured and recorded in the relevant manner.

**Fiscal**
- Maintain the Purchase Order (PO) system
- Reconcile all invoices to delivery notes and PO
- Present the invoices correctly coded for authorisation.
- Work with head office finance to enable to prompt payment of invoices.
- Chase suppliers ensuring invoices are received accurately and in a timely manner.
- Ensure all spend on the company credit card is firstly approved, but subsequently all paperwork is retained for monthly submissions.
- Raise Purchase orders on behalf of the Operations department to ensure accurate reporting on costs both within events and for general purpose

**Reporting**
- Report weekly on outstanding POs.
- Produce analysis for ad hoc requests as required by the Management Accountant.
- Take into consideration sustainable solutions and best practices to ensure we take responsibility for reducing our impact on the environment and support the companywide sustainability strategy_._

**KNOWLEDGE, EXPERIENCE & SKILLS REQUIRED**
- Proven work experience as a finance administrator or similar.
- A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to the ledger, and reconciling accounts.
- Good Excel knowledge and ability to display data adding value for presentation to others.
- SAGE knowledge preferred.
- High level of numeracy and literacy (GCSE Grade A or above or equivalent).
- Organised thought process, good communication skills and ability to express financial information to non-financial colleagues.
- Excellent planning and time management skills with ability to meet exacting deadlines.
- Prepared to work weekends & long hours.
- Event knowledge.

**ABOUT YOU**
- Tenacious with an eye for detail
- Resilient, independent, self-motivated
- Personable, team player
- Strong character
- Open-minded, willingness to ensure success
- Ability to work under pressure
- Able to use initiative to resolve issues
- Prepared to travel in the UK at weekends to events
- Must have an open attitude to the role

**BEHAVIOURS & VALUES**
The business works to the following Behaviours and Values, and these are expected from all employees:

- We are driven to deliver
- Open and honest team
- Always promote good practice
- Personal accountability
- Courage to challenge
- Work as one team

**About Freemans Event Partners**:
Our Bars team specialises in complete bar services tailored to any event with a focus on driving revenue and volume whilst still upholding the highest standards. Presenting the ‘Perfect Serve’ experience with our partner brands such as Heineken UK, Moët & Chandon, Bacardi, ABinBev and Diageo. We pour over 150 types of spirits, cocktail combinations, champagne, lager and cider, and 6.2 million pints of beer every year so your customers never leave thirsty. We provide high-quality bars services for events, including festival bars, concerts, stadiums and sporting venues. We have long-standing partnerships with some of the biggest names in the event industry, including Boomtown Fair, Victorious and We Are FSTVL, as well as concert and sporting venues, including London Stadium and Twickenham Stadium.