Assistant Events Coordinator

**About you**:
Do you have a passion for planning events, this could be in your personal or professional life? Do you get a buzz from organising, planning, and seeing the end result of a smoothly run event?

Are you looking to be an integral part of an amazing team, have your voice heard, and feel like you belong?

DFYNE may be the place for you.

**About us**:
DFYNE is small but exciting, and extremely fast-growing women’s sports apparel company, based in Cumbernauld, that design, develop, and manufacture a range of sports apparel.

We have an exciting opportunity for an Assistant Events Coordinator with amazing organisation and planning skills. You will be responsible for supporting the planning and execution for all events that DFYNE are attending, from Fit Expo’s to Exhibitions and staff night’s out.

We are looking for an amazing individual who has an eye for detail and is excited to learn all about how to plan the perfect event from start to finish.

**About the role**:
First off, its best I introduce myself (person behind the keyboard here), it’s not the norm on a job role spec, but I feel it’s important, I’m Tayler, the Events Lead here at DFYNE.

You’ll be working closely with myself and the events coordinator, to support with the planning, organising and execution of incredible events. You’ll also have the opportunity to attend these events worldwide and much more. You’ll need to be able to work collaboratively with our other teams to help achieve that seamless end result

Our underpinning ethos is to “make people feel incredible” and this extends to our team here at HQ so I'm looking for someone with a great attitude who'll be a great fit with the wider team
- We’re looking for an individual who wants to grow with a company, and isn’t afraid to get stuck in, or shy away from responsibility. You are proactive, always looking for great solutions, willing to learn, and wanting to work in a very fast paced environment.
- If you aren’t interested in a potential career in Events, then this role probably isn’t for you. We’re looking for a dedicated individual who can see this role’s long-term benefits. It can be tough, intense, and extremely fast-paced, so this isn’t for anybody who isn’t up for a challenge.

**KEY RESPONSIBILITIES**
- **Administrative Support**_:

- Assist in the development and maintenance of event timelines, checklists, and documentation.
- Handle administrative tasks, such as filing, data entry, and correspondence.
- Booking travel and accommodation.
- Create and distribute itineraries.
- **Logistics Assistance**_:

- Support logistics coordination, including venue setup, catering arrangements, and equipment logistics.
- Assist in securing necessary permits and approvals for events.
- **Vendor and Sponsor Relations**_:

- Aid in communication with vendors and sponsors, ensuring timely delivery of services and materials.
- **Promotion and Marketing Assistance**_:

- Be a liaison point for Photography & Imaging, Marketing and other teams as required in terms of promoting and marketing events.
- **On-Site Support**_:

- Assist in the on-site setup, coordination, and breakdown of events.
- Provide support for influencers, on-site staff, volunteers, and vendors to ensure smooth operations.
- **Budget Tracking**_:

- Help monitor and track event expenses against the budget.
- Contribute to the preparation of financial reports and updates.
- **Attendee Interaction**_:

- Assist with attendee registration, check-in, and information dissemination.
- Address attendee inquiries and concerns in a professional manner.
- **Post-Event Activities**_:

- Participate in post-event evaluations, gathering feedback and insights.
- Contribute to the preparation of post-event reports.

**Who are we looking for?**

We look beyond qualifications and experience here at DFYNE, and although we appreciate that these things have value, they’re not what we focus on, we’re more interested in

**Most importantly, the right attitude and**:

- Trustworthiness
- Enthusiastic
- Integrity

**Attributes that will help**:

- Detail-oriented with a focus on accuracy.
- Strong interpersonal and communication skills.
- Ability to work collaboratively within a team.
- Adaptable and able to handle multiple tasks simultaneously.
- Enthusiastic about the events industry and a willingness to learn.
- This role serves as an excellent entry point for individuals seeking a career in event management and provides valuable experience in a dynamic and creative environment.
- Willingness to travel is essential for this role (international)
- Current in date passport or willingness to obtain is essential.
- Must be willing and legally able to obtain travel VISAS.

**Well, if you’ve read this far without being put off, we’re impressed, and would love to hear from you**

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£28,000.00 per year

**Benefits**:

- Bereavement leave
- C