Contract Administrator
4 days ago
**JOB TITLE**:Contract Administrator
**LOCATION: Home based (northern region)**
**HOURS**:Mon-Fri, 40 hours a week
**OVERVIEW OF JOB DESCRIPTION**
**Main Duties & Responsibilities**:
To be the dedicated, site based, contract administrator and provide performance reports to the contract manager to ensure 100% compliance against all maintenance, reactive and quoted works tasks.
**General**:
- Understand, anticipate and deliver internal and external customer needs while building effective relationships.
- Efficiently respond to both internal and external customers through effective communication and personal accessibility.
- Ensuring systems both internally and externally are updated with the correct information and documentation.
- Helpdesk; including but not limited to; logging, distributing, and closing down of reactive calls.
- Maintain all maintenance asset files ensuring paperwork meets contract and H&S compliance.
- Assist Contract Manager in production of the contract monthly report.
- Ensuring compliance to policies and procedures.
- Assisting the Management in ensuring compliance with H&S requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
**Financial**:
- Raising quotes onto in house system and following through process / requirement to the completion of the works.
- Liaise, organise, and raise purchase orders to Sub Contractors for both annual contract maintenance works and specialist reactive works.
- Manage spend against budget when raising reactive purchase orders.
- Collate monthly forecasting on reactive works for ABM and client.
- Produce monthly reactive invoicing and issue to client.
**Person Specification**:
**Essential**
- 2 years’ experience within an administrator role
- You will be able to demonstrate excellent customer service skills and commercial awareness
- Financial reporting experience
**Desirable**
- Intermediate / Advanced level in Excel
- Computer literate
- IOSH Managing Safely
**Job Types**: Permanent, Full-time
**Salary**: £27,000.00-£29,000.00 per year
**Benefits**:
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
**Experience**:
- contract administration: 2 years (required)
Work Location: Hybrid remote in Nottingham
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