Private Client Legal Assistant

4 months ago

StokeonTrent, United Kingdom RJS Solicitors Ltd Full time

**Job Title - Private Client legal assistant / legal secretary**

The key responsibility of this role is to provide support to qualified staff in the Private Client Team. We seek a Private Client administrator, we understand this may come in the form of an experienced Legal Secretary or by someone practicing in a Paralegal capacity.

Previous experience in a Private client Team is required. Experience or knowledge of residential conveyancing and/or the Land Registry would be beneficial but not essential.

The actual work undertaken varies depending on previous and ongoing experience gained. This will be reflected in the instruction from your Department Head or Senior Solicitor.

In general, however, the main responsibilities can include:
Ø Supporting the Solicitor or Director in Private client work

Ø Supporting the administration of estates

Ø Drafting and dealing with LPA’s

Ø Production of letters and legal documents such as wills, contracts and court papers

Ø Working from verbal instruction, notes and digital dictation

Ø Answering telephone calls in a professional manner

Ø General file and record management i.e. file opening, client identification, document storage, file archiving

Ø Making appointment and diary management via both paper and electronic systems

Ø Preparing court forms and statements

Ø Keeping records of costs

Ø Delivering and collecting documents

Ø File ledger management i.e. invoices, completion statements, notification of funds receipts, disbursement payments

Ø Copying, scanning and faxing, including preparation of large files,

Ø Undertake any other duties as directed by the Director(s) which are consummate with the job holders grade and experience

Ø Administrative duties, e.g. completing time sheets so that charges for work can be calculated and billing clients for work done on their behalf

Ø Take referrals from clients and pass to the appropriate departmental heads within the firm

Ø Assisting the Head of Department, Solicitors and trainees as appropriate

Ø Make a positive contribution towards departmental business growth

Ø Supporting all colleagues

Full time hours 37.5 to be negotiated at interview stage

Workplace benefits

**About Us**
- When we started RJS, we understood that work life balance was key, and that remains our core value. Our founders work hard but also remain family focused. We work as a team, not individuals.
- We are open, honest and supportive of our staff.
- We focus on providing legal advice to businesses, their owners and their families.
- We believe we have a unique place in the legal market in Staffordshire and beyond.

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £20,000.00-£25,000.00 per year

**Benefits**:

- Flexitime
- On-site parking

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Stoke-on-Trent: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: PC/LS

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