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Purchase Ledger Administrator

8 months ago

Hillsborough, United Kingdom Terberg MPM Full time

**Purpose of the Role**
Purchase ledger responsibilities involve the practical duties of business bookkeeping. They process, invoices and expenses, assist with cash management and bank reconciliation as part of the finance team.

To manage for the purchase ledger process, from purchase orders through to invoices and reconciliation. Matching and coding invoices, preparing and running BACS payments, reconciling supplier statements.

The purpose of the role is to ensure that all supplier invoices are paid within terms.

**Responsibilities**
- Update the banks on a daily basis.
- Allocate payments and receipts to sales, purchase and nominal ledgers.
- Obtaining approval of purchase invoices and credit notes received.
- Processing all invoices and goods received notes, checking and matching of same to PO’s.
- Posting invoices and credit notes, ensuring they are correctly coded in the system.
- Preparing monthly supplier statement reconciliations.
- Liaising with suppliers and other departments on missing and disputed invoices, through to resolution.
- Preparing and processing weekly supplier payment runs.
- Processing expenses claims.
- Processing Company credit card statements.
- Open new supplier accounts in line with company procedures and maintaining existing account details.
- Making payments via BACS and cheques.
- Managing petty cash.
- Data entry.
- Being first point of contact for all relevant enquiries.
- Assist with preparation of Intrastat returns.
- Assist with preparation of ROI VAT reclaims.
- Assist with preparation of ECSL.
- Assist with preparation of UK VAT returns.
- Assisting senior finance team members with all other areas of finance function as is required.
- Maintaining office supplies.
- To work with all departments, particularly with projects that are being explored or implemented.
- Undertake any other duties consistent with the purpose of this job or to support the needs of the business.

**Critical Skills Required**:

- High attention to detail with an inquisitive mind.
- The ability to work to tight deadlines.
- Communications skills, both verbal and in writing, together with the ability to communicate at all levels.
- Interpersonal skills and the ability to develop strong working relationships.
- Excellent organisation and prioritising skills.

**Critical Knowledge Required**
- A solid understanding and knowledge of:

- Double entry bookkeeping.
- Purchase, sales and general ledgers.
- Knowledge of Encore, Protean, Xero, or similar products is preferable.
- Good knowledge of Microsoft Office - Excel, Teams, Outlook, Word and PowerPoint.
- Understanding and awareness of current and future technology developments.
- Understanding of ROI and UK VAT.

**Qualifications and Experience required**
- 1-2 years generalist book keeping / purchase ledger experience.
- Experience working with stock and job costing.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person