Temporary Administrator

2 weeks ago

Gloucester, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Administrator (Admin & Clerical) x5**
**Reference no**:Gloucestershire 5223476 Pay Rate: £11.61
**per hour** PAYE
**This role will involve supporting the administrative needs of the team and will include**:

- **setting up new system accounts**:

- **responding to queries**:

- **data validation**:

- **stock management and control**:

- **setting up meetings / workshops**:

- **reviewing data**:

- **project support**

Key responsibilities:

- Undertake administrative duties to support the business needs of the Team and the wider service area using, where appropriate, computer-based systems, to ensure that services are maintained effectively, flexibly and in a timely way so as to enable the service area and organisation to meet it objectives.
- Provide support with financial matters including electronic procurement packages, petty cash and accurate recording of purchases for budget monitoring purposes.
- Facilitate meetings, seminars, and workshops, including booking rooms / venues, sending invites, preparing agendas, taking minutes and support for meetings as required.
- Diary management where appropriate.
- Be responsible for the accurate input and monitoring of records and data onto relevant systems.
- Creation and maintenance of filing and recording systems, including statistics, and monitoring as appropriate.
- Support a systematic approach to the archiving and appropriate disposal of information.
- Undertake research as required.
- Assist with the response to all customer enquiries and requests for data in accordance with corporate standards and agreed guidelines.
- Ensure confidentiality is always maintained within in your service area.
- Assist with statutory procedures within relevant service area.
- Provide administrative support across all services to better meet business needs, whilst giving opportunities to the post holder to broaden their skills and experience.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**: Qualifications:

- You will have GCSE level (or equivalent) in Mathematics and English to Grade C or above.
- You should have a NVQ 3 in Business Administration or appropriate equivalent qualification/experience.

**Experience**:

- Experience of working in a team environment.
- Experience of working in an office environment.
- Experience of working in a customer focussed environment and / or within a complex statutory organisation.
- Clerical or administration experience.
- Experience of providing great customer service.
- Experience of Microsoft Office Packages, e.g., Word, Excel and PowerPoint.

Skills/Technical skills:

- Good organisational and communication skills.
- Excellent telephone skills and manner.
- Ability to use the internet in an efficient manner in finding information and undertaking research.
- Good interpersonal skills.
- Ability to manage own workload and work on own initiative, dealing with conflicting priorities and able to meet demands of working in a busy office environment through commitment to working to deadlines.
- Enthusiastic, self-motivated team worker.
- Commitment to team working across the service area.

**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Gloucestershire 5223476**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assign

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