Accounts/ Purchasing Administrator

5 months ago

Haverfordwest, United Kingdom Begreen Wales Ltd Full time

**Job description**

**Overview**

**Begreen** based in Pembrokeshire, is seeking a motivated and organized individual to join our dynamic "Renewable Heating" Value Added Reseller & Distributor team as a "Accounts/purchasing administrator". As a pioneer in renewable energy heating solutions, we are committed to shaping the future through innovative technologies and a passion for making a positive impact on the environment This role presents a fantastic opportunity to be part of a well-established organization that supports installation companies throughout the UK with the supply and design of renewable solutions and related products.

If you are someone who thrives in a fast-paced environment and enjoys being part of a friendly and dynamic team, we would love to hear from you

**Why Choose us?**
- Choosing us means being part of a company that is at the forefront of the rapidly growing renewable energy industry. You'll have the opportunity to make a meaningful impact on the environment and contribute to a more sustainable future. With the renewable energy sector experiencing significant growth, joining our team opens up excellent prospects for your professional development and career advancement.
- We understand the importance of work-life balance, which is why we offer desirable working hours from Monday to Friday, either 8.30 am - 4.30 pm or 9 am - 5.00 pm, with no requirement to work weekends and bank holidays.
- When you join our team, you'll receive full training on all aspects of the job role, ensuring you have the knowledge and skills to excel in your position.
- Your well-being is important to us, which is why we offer a Private Health Care Scheme as part of our benefits package.

We are committed to fostering a diverse and inclusive workplace, and we encourage all individuals who are interested and believe they could be a good fit to apply. Even if you don't have all the detailed experience for the role. We believe that everyone has the potential to contribute and thrive within our team.

**Responsibilities**

As a member of the team, you will be working directly with our suppliers and customers to

Provide day to day processing of purchasing, stock, purchase ledger, allocation of payments & managing debt recovery reporting as required to the "**Customer Account Manager & Office Supervisor"**
- Answer phone calls.
- Processing Purchase orders
- Use CRM system to manage workload, record communication and provide any required actions to either yourself or other members of the team.
- Build and maintain strong relationships with both customers & suppliers
- Ensure purchase orders are processed by supplier’s in a timely manner in accordance with timescales given.
- Checking off orders placed with suppliers and deal with any discrepancies.
- Process customer & suppliers queries on a daily basis.
- Manage stock levels to ensure all goods are booked in correctly.
- Collate supplier’s invoices on a daily basis and match to purchase order//purchase order acknowledgments.
- Once invoices checked, post all suppliers invoices to the purchase ledger daily.
- Log any issues that need a resolution on the CRM issue board and manage in a timely manner until resolved.
- Manage any warranty claims against the CRM warranty board ensuring they are dealt with by the supplier in a timely manner.
- Chase any bad debt
- Prepare invoices for payment on a monthly basis, check our aged creditors against supplier statement to ensure all invoices posted and any discrepancies dealt with before payment required to be made.

**Skills we need from you**

Attention to Detail: You possess a keen eye for detail and accuracy, ensuring that all purchasing, stock, and ledger activities are processed correctly and promptly.

Excellent Communication: Strong communication skills are essential in building and maintaining positive relationships with both customers and suppliers. You are proficient in handling customer and supplier queries in a timely and professional manner.

Organizational Skills: With the ability to manage a fast-paced workload, you can prioritize tasks effectively and meet deadlines to ensure smooth daily operations.

Problem-Solving Abilities: When discrepancies arise, you are proactive in addressing and resolving issues promptly. You log and manage any outstanding issues until they are resolved satisfactorily.

Customer and Supplier Focus: You are committed to providing exceptional service to both customers and suppliers, ensuring that purchase orders and invoices are processed in a timely manner and that queries are handled efficiently.

Familiarity with CRM Systems: You are comfortable using CRM systems to manage workloads, record communications, and track actions to ensure effective collaboration within the team.

Financial Acumen: You have a basic understanding of financial processes, such as posting invoices to the purchase ledger and managing supplier payments.

Team Player: You thrive in a collaborative team e

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