Administrator

3 weeks ago

StokeonTrent, United Kingdom Aalco Full time

Working for the UK's largest non-ferrous metal stockholders, as an administrator with the support of the Service Centre & Warehouse Manager.

**Provide a focal point for accounts administration liaising effectively between the Credit Centre and Service Centre staff**
- In the event of a customer insolvency forward the relevant information to the Credit Centre as required
- Bank sales ledger receipts and any cash received locally, complete a daily cash sheet and send with any remittances to the Credit Centre on a daily basis
- Code and input purchase ledger invoices onto the computer system (both metal and overheads) and resolve any queries which arise liaising as necessary between the supplier and order placer.
- Check Centre manifests against the journal on the nominal ledger.

**Ensure the declared monthly gross profit figure is accurate.**
- Complete the monthly profit reporting template.
- Investigate and account for any batch shortfalls or excesses.
- Accurately process stock adjustments and scrutinise stock movement reports to ensure that batch details and GP reporting is correct.

**Operate clear and efficient systems and procedures and regularly monitor these to ensure all staff are both aware of and adhere to the standards expected.**
- Train staff in understanding, operating and improving these procedures.
- Ensure all paperwork is processed on time so delivery promises to customers are achieved.

**Ensure the monthly PECS statement is completed and submitted to the Accounting Centre by the due date.**
- Establish a system to enable information to be pulled together in good time.
- Regularly communicate with the Accounting Centre to ensure unusual items are highlighted.

**Provide support and administration for SPI’s, ISO 9001 procedures and health & safety procedures.**
- Regularly audit against ISO 9001 procedures
- Act as liaison point for internal auditors when SPI’s are audited.
- Provide administration support for auditing and reviewing Health and Safety procedures.

**Provide accurate and timely administration for the delivery and receipt of goods.**
- Operate to and if necessary refine a series of written procedures for opening accounts, booking stock on and off, issuing test certs, processing and passing invoices, raising credits and debits and operating to ISO 9001
- Investigate and account for any batch shortfalls or excesses.
- Administer outworker orders to ensure timely and accurate processing of the detail.
- Administer direct deliveries from suppliers to customers
- Provide copy invoices and proof of deliveries when required.

**Provide an efficient and friendly reception service for visitors, customers and suppliers.**
- Welcome and process cash sales effectively and quickly
- Make visitors feel comfortable and see to their needs
- Turn around suppliers deliveries quickly and efficiently

**Operate as part of a flexible administration team to provide an efficient service to both internal and external personnel.**
- Work co-operatively with other team members to help ensure daily and monthly deadlines are met.

**Ensure the computer stock records always accurately match the physical stock in the warehouse.**
- Liaise with the Warehouse/Logistics Manager to ensure receipts and despatches of material are checked according to a pre-agreed system e.g. sheets counted, batches segregated, items weighted etc.
- Investigate any shortages or excesses between physical stock and computer records identifying the cause of such problems.

**Responsible for the working of all administration equipment, filing systems, stationary supply and general house keeping.**
- Knows how to work and sort problems with, printers, copiers and other equipment.
- Keeps the filing and archiving accurate and up to date.
- Ensures the ready supply of stationary.
- Keeps the office tidy and well organised.

**ESSENTIAL SKILLS**

**ORGANISATION**

Maintains effective systems. Reviews resources and workload, adjusting as necessary to ensure deadlines are met.

**COMMUNICATION**

Is able to explain detailed systems and procedures in a clear and concise manner.

**ATTENTION TO DETAIL**

Ensures numerical information is presented accurately and on time and records well maintained

**ESSENTIAL KNOWLEDGE**

**BOOK-KEEPING**

Understands and has experience of operating both sales and purchase ledgers.

**COMPANY SPI’s, ISO 9001 and HEALTH AND SAFETY PROCEDURES**

Has a thorough understanding of the

relevant SPI’s, ISO 9001 and Health & Safety procedures

**STOCK CONTROL AND ACCOUNTING SYSTEMS**

Understands and can operate these systems

**Job Types**: Full-time, Permanent

**Salary**: £16,000.00-£20,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Profit sharing

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stoke-On-Trent: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

-

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