Clerical Officer

An exciting opportunity has arisen for a highly motivated, competent and enthusiastic individual to join our small, friendly and progressive inpatient pharmacy department at Weston General Hospital.

We are looking for a Clerical Officer to undertake secretarial and administrative duties for the pharmacy team and upload data to a number of digital databases. This is a permanent, part time position and does not include weekend or bank holiday working.

Applicants must possess good computer skills and knowledge of Microsoft office systems particularly excel spreadsheets and have excellent communication and organisational skills.
- To provide secretarial and clerical duties for the Associate Director of Pharmacy - Weston and other members of the pharmacy team. To include letter writing, filing, receipt of incoming mail and processing outgoing mail.
- To record staff annual leave and sickness on digital database.
- Support the senior management team by arranging interviews, booking rooms and provide supporting paperwork for the attendance management process.
- To monitor mandatory training completion for all pharmacy staff, book staff onto refresher training courses as required, inform staff of upcoming courses, requirement to complete eLearning and certification expiration dates.
- To organise meeting venues, circulate agenda, minutes and papers for the Outpatients Contract Review Group.
- To provide clerical support to the Operations lead e.g. invoice and delivery note processing, raise invoices with respect to income generation for Pharmacy services provided to Weston Hospice and any other clerical duties as necessary.
- To provide clerical support for the senior management team
- To extract drug use data from CMM, Lloyds Outpatients invoice and ePACT on a monthly basis and upload onto Trust drug database, Define and IMS systems.
- To order Pharmacy supplies using hospital computerised ordering systems and processing all relevant documentation.
- To ensure outstanding orders are followed up and dealt with efficiently.

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.