Corporate Services Assistant

2 weeks ago


London, United Kingdom Altair Consultancy & Advisory Services Ltd Full time

The Corporate Services Assistant is a vital member of our team, providing essential support to ensure the smooth operation of our corporate services functions. This role involves a combination of administrative, operational, and coordination tasks that contribute to the overall efficiency and effectiveness of our organisation.
- Management of annual leave system and day-to-day staff queries
- Ordering phones and dealing with any staff queries
- Ordering laptops and liaising with Watermans any IT queries
- Arrange staff gifts, such as leaving cards/gifts
- Manage travel & hotel bookings
- Book meeting rooms
- Ordering PPE for Altair’s property team
- Booking flights and accommodation for international travel
- Arranging Visas
- Supporting health checks / vaccinations etc. prior to travel
- Process documentation for the international team. (incl. printing / posting / arranging the notarising and signing of hard copy documents)
- Ensure stock levels are maintained for all office administration supplies, including but not limited to; kitchen and cleaning supplies
- Manage contract and price negotiations with office vendors and service providers
- Ensure that all facilities-related matters are resolved in a timely manner and maintain all related contracts
- Manage and communicate with the office cleaning services
- Arrange regular testing for electrical equipment and safety device
- Provide general support to visitors including booking lunches and providing refreshments
- Take responsibility for fulfilling the role of Fire Marshal

**Job Type**: Permanent

**Salary**: £25,000.00-£30,000.00 per year

Work Location: Hybrid remote in London



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