Digital Transformation PMO Facilitator

1 month ago

Bristol, United Kingdom North Bristol NHS Trust Full time

The Digital Transformation PMO Lead’s prime responsibility will be to support the Digital PMO Manager to manage the full range of PMO activities across a large investment portfolio. This role will closely work on development of the templates, processes, and controls to grow maturity of the digital PMO as well as involvement of tracking and realisation of project related finances, deliverables, and benefits.

This post-holder will facilitate the PMO remit appropriately to implement tools, processes, and governance to align with the end-to-end planning and delivery process for all projects from initial feasibility through to financial approval, design, delivery, and completion, to enable Project and Programme Managers in delivering projects on budget, on time and to a high standard of quality.

You will develop strong relationships with a broad range of key stakeholders to ensure the PMO provides effective support of strategic planning, financial and benefit tracking, stage gate reviews/sign off.

The PMO Lead works within the digital project management office and provides guidance and support to Executives Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest.

The post holder will also provide project support activities working closely with Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue and action logs management, monitoring and co-ordination of tasks, and representing the Project Managers in their absence. When assigned to a project, the post holder will ensure that, together with the Project Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and to facilitate full realisation of identified benefits. Project manages a specific project within a site or health economy. Supports, facilitates and monitors progress of project within site(s) or health economy. Supports performance improvement

The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.

 Working for your Organization

We have a hybrid working policy which requires staff to work a minimum of 2 days in the office

**For more information on the roles please contact**:
If you are interested in the role, please refer to the Job Description AND PERSON SPECIFICIATION for the full detailed responsibilities.

These main duties and responsibilities serve as a guidance only; however the list is not exhaustive, and these can vary depending on business needs.
- Ensure the successful implementation of the PMO’s Centre of Excellence
- Ensure the effective implementation of the change control process
- Facilitate building cohesion within the PMO team and motivate and support the team in producing quality work
- Facilitate development and implementation of project controls and governance with particular focus on document control, risks, and benefits
- Develops policies and protocols for own work area/proposes project changes which impact across the sector
- Provide training in PMO discipline; Teach/deliver specialist training
- Undertake surveys as necessary to own work/ complex surveys relating to project
- Develop and produce a reporting system for project controls
- Work with the Finance business partners to support in the production of financial trackers and reporting
- Carry out day-to-day budget management duties, including administering and monitoring the project budget; budget holder for project
- Ensure that PMO documentation is updated in line with change management process, stored on the agreed systems and is easily accessible by users
- Ensure timely and accurate provision and sharing of information
- Support in developing and implementing a portfolio quality and performance monitoring system
- Analyzing assessments and resolving failures to meet project standards
- Complex facts or situations, requiring interpretation, comparison of a range of options
- Compilation of information and production of required reporting for various Boards and Committees
- Support in creation and implementation of benefits management framework
- Lead monitoring of portfolio benefits tracking, realisation, and reporting with input from project managers. Lead specialist on specific PMO area
- Support, liaison, and co-ordination of portfolio risk management strategy
- Undertake and coordinate quality assurance engagements and lead the improvement action plan ensuring effective liaison with action owners
- Support conducting lessons learned and compilation of results
- Support cohesion within the PMO team and motivate the team to produce quality work
- Communicate ideas and highly complex concepts/issues clearly, via presentations and during meetings, to all levels of stakeholders, and where there are barriers to understanding, to achieve po

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