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Coordinator - Human Resources

5 months ago

Hillingdon, United Kingdom United Airlines Full time

**Description**:
There’s never been a more exciting time to join United Airlines. We’re on a path towards becoming the best airline in the history of aviation. Our careers include a competitive benefits package aimed at keeping you happy, healthy and well-traveled. From employee-run "Business Resource Group" communities to world-class benefits and privileges like space available travel, United is truly a one-of-a-kind place to work. Are you ready to travel the world?

At United, we offer more than jobs, we build careers. Our HR team is passionate about growing our diverse, inclusive, and equitable workplace where everyone can thrive. We empower our team members to pursue unique career paths, promote a culture where all employees feel included and empowered to a make a measurable difference in our success, and value the achievements and advancement of our diverse workforce. Join our team and chart your own uniquely United career journey

**This role is temporary position for 6 months with the possibility for extension**

**Job overview and responsibilities**

To provide administrative support to the Human Resources team and support new hire recruitment activities on an ongoing basis. Support Health & Safety activities, union/works council activities, accident reporting and mandatory training processes as directed. Support the full spectrum of HR functions including recruitment assistance, airport security Identity card verification and issuance. Providing assistance and guidance to department administration functions on the interpretation of security directives and procedures to assure consistent access for staff to their place of work. Will also have overall responsibility for the coordination of employee absenteeism monitoring, security vetting, budget administration and general facilities activities. As directed, responsible for the preparation, recording and implementation of payroll processes.

**Recruitment & Selection**:

- Processing recruitment administration activities on behalf of the HR team, front line recruitment activities and follow up including, Advertisement’s, resume screening, telephone interview screening, creation of tracking databases, preparation of all letters for interview invites, pre-employment medical vetting appointments, conducting reference checks, Criminal Record checks and arrange the necessary General Security Awareness training

**Airport Security Administration**:

- Ensure security compliance with airport authorities and airside security passes, ensuring station awareness of all security directives
- Track new hire identification documents for pass issuance
- Track and coordinate monthly issuance of 5-year ID renewals, including the processing of Criminal Record checks and ID issuance appointment bookings
- Complete interactive forms, re-instate parked ID’s and complete airside temporary 1-5-day ID requests

**Budget Administration**:

- Process all HR Budget Administration - action invoices, track folders, obtain approval and process with Accounts for payment

**General Administration**
- Process all ex-employee reference, Mortgage, Maternity & Jury Service requests
- Update departmental employment Law Manuals
- Collect and distribute office mail, filing, photocopying, check office supplies, and general admin duties on daily basis
- Track airport employee Car Park passes - Update, cancel and replace passes/ discs as required
- Tracking staff Eye care vouchers, re-charging departments and re-ordering vouchers
- Action employee changes in Managers Toolbox and notifying Accounts/payroll

**Employee Absenteeism Administration**
- Provide data analysis and reports for all sickness related information
- Verify monthly report of unpaid sickness and forward to department heads, process employee deductions with payroll, update sickness accrual log
- Follow up on all certificates and fit notes

**Facilities**
- Weekly testing of fire-alarm systems and re-setting the door system including closing roof smoke vents
- Monthly checking of all fire extinguishers in the building, label punch checks and recording information in line with fire department regulations
- Issue and cancel building entry cards when required and set building entry doors to remain closed on public holidays
- Check office Fuel Supplies and re-order, take delivery of oil and check gauge levels

**This position is offered on local terms and conditions. Expatriate assignments and sponsorship for employment visas, even on a time-limited visa status, will not be awarded.**

**Qualifications**:
**Required**
- Secondary school certificates or equivalent experience
- Some experience in an administration role
- Good administration and communication skills
- Proficient in Word and Excel
- Fluency in English (both written and oral)
- Must be legally authorized to work in United Kingdom for any employer without sponsorship
- Successful completion of interview required to meet job qualification
- Reliable, punctual a