Examinations Officer

**Hartismere School - Eye IP23 7BL**:

- **£25,979 - £31,364 per annum (£22,627 - £27,313 pro rata)**:

- **37 hours per week, 39 weeks per year, Monday to Friday with 30 minutes for a lunch break (term time plus PD Days and 1 week for exam results)**:

- **Permanent**:

- **Reference: 9759**:

- **Required as soon as possible**

*with responsibility for pupil services and lettings

We wish to appoint a highly organised and efficient individual to be responsible for the administration and coordination of external and internal examinations

You will have strong interpersonal skills with the ability to communicate clearly across all levels. Excellent administration, ICT (Word and Excel) and data handling skills and the ability to remain calm under pressure. The ability to prioritise your own workload in a busy environment is essential. Experience of working within a school environment would be desirable.

**Responsibilities**:
**Purpose of the role**
- to be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations, in a consistent and secure fashion.
- to support the head of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times
- to act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments
- to closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met.
- to ensure examinations are conducted in accordance with the regulations
- through taking an ethical approach and working proactively to avoid malpractice among students and staff, support the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place.

**Main duties and responsibilities**

**Before examinations**
- planning
- maintain and develop systems to manage and coordinate all aspects of the exams administration process
- comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates
- manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (achieved by creating and working to an annual exams plan)
- annually confirm the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and informs of any changes to centre status
- manage arrangements to receive, check and store confidential question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations
- support the head of centre in managing potential conflicts of interest by informing the awarding bodies to a timescale for each examination series and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected
- entries
- Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees
- pre-exams
- recruit, train, update and manage a team of invigilators
- manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations
- effectively resolve exam timetable clashes
- effectively manage arrangements for the secure storage and dispatch of examination scripts for marking.

**During examinations**

**Exam time**
- effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules
- ensure all exam accommodation is prepared in accordance with the requirements
- after examinations
- results and post-results
- plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules
- effectively use internal and external IT systems to access and manage awarding body results information
- understand awarding body results indicators and provide support for relevant internal stakeholders in accessing results reports/analysis tools
- effectively use external IT systems to administer post-results services in accordance with the regulations to the published deadlines
- manage and administer the receipt, distribution and retention of examination certificates according to the regulations
- other
- undertake training, update or review sessions as required
- undertake other duties appropriate to the grade and responsibilities of the role as may be required by the head of centre/SLT responsible for examinations, for example:

- the preparation for and