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Admin Lead and Personal Assistant

4 months ago

Cambridge, United Kingdom Cambridge University Hospitals Full time

**Main area**
- Division D - Opthalmology**Grade**
- Band 5**Contract**
- Permanent**Hours**
- Full time - 37.5 hours per week**Job ref**
- 180-D-235409**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrookes - Division D**Town**
- Cambridge**Salary**
- £28,407 - £34,581 p.a. pro rata**Salary period**
- Yearly**Closing**
- 28/08/2023 23:59**Interview date**
- 11/09/2023Job overview

The Operations Team in the Ophthalmology Department are seek an enthusiastic and organised Senior Administrator to support the management team and lead the clinical admin team.

This post involves diary management, supporting the consultants and team, line management and ad hoc project support work.

You will prepare power point slides and pull data for the Operations Manager and Deputy Operations Manager including administration of senior meetings. You will be supported in your role to line manage staff and provide improved administrative processes to support our patients.

Main duties of the job

To work under own initiative and unsupervised for the provision of a high quality and comprehensive personal assistant service to the Ophthalmology Department. This includes providing administrative support to the Clinical Lead, Senior Clinical Nurse, Operations Manager, Deputy Operations Manager and Directorate Support Manager. You will have line management responsibility for the Ophthalmology Secretariat.

Working for our organisation

**Our Trust**

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 18th August 2023.

Interviews are due to be held on the 11th September 2023.

**Benefits to you**

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.

Person specification

**Qualifications**:
Essential criteria

Educated to degree level or NVQ level 4 or equivalent experience.
- Customer Service/ Business Admin /ITQ or equivalent professional experience.Desirable criteria

Secretary qualification or equivalent.

Team leader/management qualification.

Typing qualification or equivalent experience (if applicable).
- Specific technical/professional qualification (if applicable).Experience

Essential criteria

Experience of managing staff/a busy clerical/office environment or reception service or project.

Secretarial and /or complex administrative experience.

Prioritising, planning and organising own and others tasks.

Experience of dealing with difficult situations and confrontations.
- Data entry experience and documentation.Desirable criteria

Previous experience of working in NHS.

Previous experience of working with medical records.

Recruitment and Selection of staff.
- Performance management of staff.Knowledge

Essential criteria

Confidentiality and data protection processes and procedures.

Customer service.

Good working knowledge of office procedures and all Microsoft office packages.

Awareness of NHS targets and Trust priorities.
- Awareness of anti-discriminatory issues.Desirable criteria

Knowledge of the Trust including awareness of priorities.

Knowledge of Trust information systems.
- Knowledge of Medical Terminology.**Skills**:
Essential criteria

Ability to manage/work as part of a team.

Ability to organise and manage own time and others to keep to schedule and deadlines.

Ability to analyse and present complex data.

Ability to manage projects.

Ability to use own initiative and work autonomously.

Leadership skills.

Developed accurate and speedy typing and key board skills.

Willing to take on/learn new skills.

Ability to show attention to detail and accuracy.

Ability to adapt to change.

Ability to work under pres