Wedding Planner

**Wedding Planner at Mercure Oxford Hawkwell House**

Join us as a Wedding planner and become a valued team member of Mercure Oxford Hawkwell House Hotel. If you are passionate about exceptional guest experience in a luxury environment, this is the ideal opportunity. The Wedding Planner is beyond a sales person, they are a profiler; responsible as the sole contact for the pre-planning stage and complete organisation of events.

**What is in it for you**:

- Employee benefit card offering discounted rates in Accor worldwide
- Learning programs through our Academies
- Opportunity to develop your talent and grow within your property and across the world
- Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

**What you will be doing**:
Responsible for the organisation of all incoming requests for events (with a focus on social events within the event floor and for the hotel outlets), the maximisation of yield and occupancy to ensure maximum profitability.

Solicit and manage existing accounts; develop and seek new business from local Small and Medium businesses; grow revenue for social events and special enquiries in the outlets.

Main Duties: Administration
- Provide Groups & Events Sales Manager with ongoing market intelligence detailing competitor activity (reader board, minimum spends, room rental, social & wedding packages), rate offerings and Private dining.
- Analyse the new local trends and local businesses to identify opportunities and generate new business for the hotel and Event floor.
- Prepare an annual, weekly & monthly call plan for all accounts allocating the appropriate level of activity by account.
- Prepare a monthly update on wedding/social and Christmas production and conversion
- Lead monthly wedding and social action meeting and assist with collateral design as required
- Prepare monthly and weekly sales activity report for the Groups & Events Sales Manager to review account production.
- Enter all enquiries and follow up activities in Delphi
- Issue contracts, including pro-forma invoice, deposit and cancellation conditions and enter follow up date in Opera-Delphi
- To provide general administration for the events from menus to place cards, signage, seating plan etc
- Ensure all functions sheets are completed by each Wednesday and issued to all relevant departments
- To issue Daily billing report, follow up with final invoices within 2 working days.

Business Development
- Develop awareness and business for the outlets (including the Private Dining Room), action plan targeting local companies/ PA, PR agencies for product launches, local theatres, weddings, anniversary celebrations, birthdays, Christmas and themed group parties
- Organise Wedding open day and festive showcase
- Organise and host hotel site visits for current and prospective accounts

Social Events
- Develop social event business through action plan with wedding planners, referrals, dinners/ lunches, animation of social MICE agencies, photoshoot, local businesses and PA
- Create content
- Participate in developing promotions and collateral to assist with selling the properties

Training and Manpower Development
- Attends meetings and training required by management.
- Assist with the training of any new starters in the department and the hotel as requested.
- Use of initiative, persistence, and determination to secure the business.

**Salary**: Up to £24,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Flexitime
- On-site parking

Schedule:

- 8 hour shift
- Weekend availability

Ability to commute/relocate:

- Oxford: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Event Management: 2 years (required)

Work Location: One location