Creative Learning Administrator

3 weeks ago

Birmingham, United Kingdom Birmingham Repertory Theatre Full time

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**First Round Interviews** will be held at **Birmingham Repertory Theatre **on **1st February 2023.**

**Guidance**

**Role Summary**

Established in 1913, The Rep has an unparalleled history as a pioneering repertory theatre and the launch-pad for some of the most exciting talent in UK theatre both past and present. Today it is a producing powerhouse with three auditoria - The House, 820 seats; The Studio, 300 seats; The Door, 150 seats - as well as extensive on-site production facilities.

Under the Artistic and Executive leadership of Sean Foley and Rachael Thomas the theatre is in the midst of a process of significant renewal, with the vision of being a national and international centre for artistically ambitious popular theatre in all its forms: comedies, dramas, musicals, dance-theatre and family shows. Revivals, new work and commissions will play in all three theatres. Many of its productions already go on to enjoy future life through commercial transfers and national/international tours.

These are exciting times for The Rep and the city of Birmingham. The UK’s 'second city’ has the youngest population in Europe, and is the most multicultural city in the UK. It is a city full of dynamism and energy, and currently undergoing its own renaissance as one of the fastest growing cities in the country.

Part of The Rep’s mission is to ensure that its programme is truly representative of the city it serves, and we aim to imaginatively engage with the people of Birmingham and beyond to create productions that fill our theatres with its people. In every endeavour, we promote inclusivity, diversity, and equality.

**The Creative Learning Administrator is the glue to support all aspects of our busy education and engagement department: managing spaces, administration, finance, admissions and supporting projects which link young people, schools, colleges and communities with creative industries.**

**Specific Responsibilities**
- To administer and coordinate Creative Learning projects
- To manage incoming enquiries for Creative Learning programmes
- To develop and maintain effective budgetary control and administration systems
- To support effective communication between the REP and stakeholders
- General administration for the department and associated activities, including contracting, risk assessments, chaperones & licensing, monitoring & reporting
- Management of the accounting systems including ordering, invoicing and reconciliation
- Development and dissemination of partnership agreements
- Management of events and projects, including the scheduling of freelance staff
- Scheduling of projects, including room bookings & operational meetings
- Management of the REP’s work experience programme & placements
- Management of web-based learning resources and active input into the website
- To act as the main point of contact for internal and external departmental enquiries
- Organise industry days for students, liaising with internal staff to deliver
- Communicate with and manage volunteers as necessary for activities

**General Responsibilities**
- Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies (available from the staff intranet).
- Play a role in the life of the company and work across departments to develop a positive and engaged organisational culture including playing active and positive roles in staff forums/committee’s.
- Be aware of, and comply with, rules and legislation pertaining to Health & Safety at work and abide by the procedures set out in the Health & Safety Policy.
- Be aware of, and comply with, rules and legislation pertaining to data security, and GDPR, at work and abide by the procedures set out in the Data Protection Policy.
- All staff are expected to demonstrate an understanding of, and adherence to, our safeguarding policy, including a duty to report any issues of concern.

**Any Other Duties**

The duties and responsibilities set out should not be regarded as exclusive or exhaustive. The post-holder may be required to undertake other reasonably determined duties and responsibilities within the organisation which are appropriate with the level of the role without changing the general character of the post.

The post-holder may also be called upon to carry out duties that would not normally be associated with the post on a temporary basis where there is a strong organisational requirement for that to happen. The post-holder would be given appropriate training and equipment to carry out any duties of this kind.

**Key Relationships**

This role forms part of the Creative Learning team. You will be managed by the Director of Creative Learning.

This structure may change from time to time based on business need, but reflects the broad areas of responsibili

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