Attendance Officer

**Filey School**

**JOB DESCRIPTION**

**POST: Attendance Officer**

**GRADE**: Grade E

**RESPONSIBLE TO**: Senior Pastoral Manager

**STAFF MANAGED**: None

**POST REF**:
**JOB PURPOSE**:
The core focus of this job is to complement the professional work of teachers by taking responsibility for implementing the schools

Attendance Policy and improving the attendance of students.

You will work with students you have identified whose attendance is a barrier to their performance. You will be responsible for recording, monitoring, evaluating and reporting on attendance data. You will be responsible for completing and managing wellbeing visits where needed.

**JOB CONTEXT**:
Works within the school and community promoting good attendance and identifying students with poor attendance and working with them and their families to improve their attendance at school.

Enhanced DBS clearance required

An ability to fulfil all spoken aspects of the role with confidence through the medium of English

Full Driving license and access to a car is essential

**ACCOUNTABILITIES / MAIN RESPONSIBILITIES**

**Operational Issues**
- Communicates with parents/carers to establish reason for unexplained absences and report the outcome of such calls to relevant parties.
- Report any child who is absent without reason to the head of year and senior pastoral lead as a potential safeguarding issue.
- Monitor attendance, interpret statistical data to identify issues/patterns of non-attendance with individual students.
- Working with HOY identify poor attendance and disengaged students. Work with their parents/carers on short and medium term strategies to remove barriers to regular attendance at school, using advisory and persuasive skills as appropriate
- Monitor and evaluate the effectiveness of strategies with individual students.
- Actively promote good attendance with all students and promote the school’s attendance policy and strategy.
- Undertake general administration duties as required.
- Develop support materials and information to communicate clearly to students the school’s attendance policy, raising the profile of attendance and punctuality within the school
- Work proactively to promote the Six Principles of Nurture

**Communications**
- Communicate with school staff to update them on student attendance and work with the staff to identify students with issues that are affecting their attendance at school
- Develop and maintain effective contact and communications with parents/carers and families, including home visits where appropriate
- Meet regularly with year leaders to discuss current issues and developments relating to attendance and punctuality.
- Establish links and communicate with feeder schools to gain any relevant information about attendance records of new students during the transition process
- Provide advice for students returning after long periods of absence, encouraging them and assist in planning their reintegration.
- Attend staff meetings and training days by agreement with line manager.

**People / Resource management**
- Participate in the school’s performance management scheme.
- Participate in training and other learning activities and performance development as required.
- Attend staff meetings and training days

**Safeguarding**
- To be committed to safeguarding and promote the welfare of children, young people and adults, raising concerns as appropriate.
- Know about data protection issues in the context of the role
- Maintain confidentiality as appropriate

**Systems and Information**
- Be aware that different types of information exist (for example, confidential information, personal data and sensitive personal data), and appreciate the implications of those differences.
- Share information appropriately - in writing, by telephone, electronically and in person.
- Have an awareness and basic knowledge of the most recent legislation and the common law duty of confidentiality.
- Ensure that information systems are in place to ensure that accurate electronic and manual records are maintained and updated as required.

**Data Protection**
- To comply with policies and supporting documentation in relation to Information Governance this includes Data Protection, Information Security and Confidentiality.

**Health and Safety**
- Be aware of and implement your health & safety responsibilities as an employee and where appropriate any additional specialist or managerial health & safety responsibilities as defined in the Health & Safety policy and procedure.

**Equalities**
- We aim to make sure that services are provided fairly to all sections of our community, and that all our existing and future employees have equal opportunities.
- Within own area of responsibility work in accordance with the aims of the Equality Policy Statement

**Flexibility**

**Customer Service**
- The Trust requires a commitment to equity of access and outcomes, this will include due regard to equality, diversity, dignity