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Office Coordinator

7 months ago

Bromsgrove, United Kingdom Lineview Solutions Full time

Title: Office Coordinator

Reports to: Office & IT Manager

Purpose:
Working within the shared services department, predominantly supporting the office Manager in the general running of the office facilities and administrative support in Office, IT and Health & Safety policies and procedures. The role will also support our People Partners Manager and Executive Assistant where required.

Key Responsibilities:

- Health & Safety management & administration
- Training - organise relevant H&S training for employees
- H&S inspections - conduct regular H&S inspections for the building at regular intervals & organise.
- Risk Assessment - conduct risk assessments for office and business activities and action any findings as appropriate.
- DSE assessments - conduct DSE assessments on annual basis & action any findings.
- PAT testing - Ad hoc pat testing for electrical items.
- Facilities Management
- Manage preventative maintenance schedule - ensure building equipment is serviced and maintained in line with manufacturer recommendations & legal requirements.
- Utility Contracts - annually tender utility supplies.
- Contract tendering - source and tender service contracts & aide in decision
- Contractor management - Ensure all building contractors service contract, RAMS & emergency details are kept up to date.
- Environmental Management System
- Help in developing environmental policy
- Maintain monthly reporting on CO2 emissions & environmental metrics.
- Implement sections of the carbon reduction plan.
- Responsible for procurement and managing inventory including office supplies, branded clothing, PPE.
- Provide general office support for our business divisions including phone answering, post, and deliveries along with general administrative duties.
- Support the Office Manager and People Partners Manager with onboarding, training and other employee procedures where required.
- Support meeting requirements. (Pre-register guests, Setup room, refreshments)
- Greet any visitors to the offices in a professional manner and provide refreshments

when appropriate
- Conduct surveys and gather feedback on office environment to identify improvement opportunities.
- Ensure the office is kept presentable and organised.
- Aide in organising company social & engagement events
- Organise travel arrangements for staff when required (booking flights, hotels, car hire)

Person Specification:

- Highly organised and time management skills.
- Good numeracy, communication, and literacy skills
- Good IT skills, including knowledge of a range of software packages.
- The capacity to prioritise tasks and work under pressure to meet deadlines.
- Ability to work well with others or on own initiative
- Attention to detail.
- Keen learner
- Flexibility and adaptability to changing workloads
- Proactive approach
- Personable and friendly
- UK Driving license & transport

**Salary**: £25,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Blackwell (required)

Ability to Relocate:

- Blackwell: Relocate before starting work (required)

Work Location: In person