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Finance Assistant

4 months ago

Lincoln, United Kingdom Glow Heating Services Full time

**DEPARTMENT**:
Glow Heating Services

**GRADE/SALARY**:
£22,000 - 28,000

**JOB TITLE: Finance Assistant**

**REPORTS TO: MANAGING DIRECTOR - JACK MCGOVERN**

**1.**

**PURPOSE OF JOB**:
The Glow Group is looking for an experienced and motivated Finance Assistant who will play a critical role in the financial management of our company, ensuring that all financial transactions are accurately recorded and that the company's financial records are up to date. This role will involve various bookkeeping and administrative tasks to support the financial health of the business.

**2.**

**MAIN RESPONSIBILITIES, TASKS & DUTIES**

**1**

Accurately record financial transactions, including invoices, payments, and expenses, into the accounting software (Xero).

**2**

Reconcile bank statements and credit card statements regularly to ensure accuracy.

**3**

Prepare and send invoices to clients and follow up on outstanding payments.

**4**

Maintain and organise financial records, both physical and electronic.

**5**

Monitor accounts payable to ensure bills and vendor payments are made on time.

**6**

Manage accounts receivable, follow up on client payments, and assist with collections as needed.

**7**

Assist with the preparation of tax documents and liaise with external accountants or tax professionals as necessary.

**8**

Assist with processing employee payroll and maintain payroll records. Ensure that payroll taxes and deductions are accurately calculated and remitted.

**9**

Provide administrative support as needed, including filing, document organization, and other office tasks and assist with maintaining office supplies and inventory.

**Other Duties - **The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.

**Health and Safety - **The postholder is required to carry out the duties in accordance with the The Glow Group Health and Safety policies and procedures.

**PERSON SPECIFICATION**

**Knowledge**

**E/D**

**PSM**

1

Proficiency in accounting software (ideally Xero) and Microsoft Office Suite, especially Excel.

E

2

AAT Level 3 Diploma in Accounting

D

3

Knowledge of tax regulations and compliance is a plus.

D

4

Good understanding of basic financial principles and accounting practices

E

**Skills/Abilities - Interpersonal**

**E/D**

**PSM**

5

Strong attention to detail and accuracy.

E

6

Excellent organizational and time management skills.

E

7

E

8

Strong communication skills, both written and verbal.

E

9

Ability to work independently and as part of a team.

E

10

High degree of confidentiality and professionalism.

E

**Experience**

**E/D**

**PSM**

11

Experience within a similar role or relevant bookkeeping or finance experience.

E

**Prepared By**:
Managing Director

**Date**:
Nov 2023

**Proposed Selection Method Key (PSM)**

A = Application

I = Interview

T = Test

**Job Types**: Part-time, Temp to perm

**Salary**: £22,000.00-£28,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Lincoln: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Lincoln