Administration Assistant Polish Speaking

3 weeks ago

London, United Kingdom Tandem Talent Ltd Full time

Foster + Partners, the internationally acclaimed architectural practice, is looking for a Polish speaking Administration Assistant to join our London office.

The role of Administration Assistant is to provide support ito the Senior Partners, Partners and project teams. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. Theposition requires a high degree of responsibility, discretion and confidentiality.

The Administration Assistant is responsible for carrying out the following duties in accordance with Foster + Partners procedures as found in the Secretarial Administration Guide.

**Responsibilities include but not limited to**:

- Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material
- Maintain studio and meeting room calendars
- Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required
- Provide administrative support including typing and editing documents, processing translations, management of expenses and filing
- Assist Senior Partners/Partners to manage their diaries as required
- Undertake research as requested/directed by the Senior Partners | Partners | project teams | Senior PA
- Suggest and implement new initiatives to support the development of the role as required
- Maintain open and effective working relationships with senior management and colleagues
- Ensure studio is maintained in line with our housekeeping policy and general office standards are maintained, liaising regularly with other departments
- Flexibility and cover as required
- Ensure that all tasks/duties are carried out in accordance with Foster + Partners procedures and standards as stated in the Administration Guide
- Undertake other ad hoc duties as required at the direction of the Head of Administration

In return you will receive a competitive basic salary plus a generous benefits package

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