Personal Assistant to The Head of Office, Truro

2 weeks ago


Truro, United Kingdom Savills Full time

**Key Responsibilities**
- Liaising with Clients, Tenants, and Contractors
- Maintaining Dynamics CRM databases and APR database for immediate team
- Proactive use of social media for the Rural Department, especially the Directors
- Set up and manage the department meetings, including taking minutes and general diary management
- Invoicing including job time and expenses recovery and regular reconciliations of clients' fees based on database reports
- Being proactive with reviewing debtors, aged time and disbursements
- Answering the telephone for the Head of Office and Rural Department and other departments (as required) and assisting with queries where possible, and/or taking accurate messages
- Dealing with contractors in an emergency and creating works orders as appropriate
- Lone working implementation (checking safety of team when on site, and when not returning to the office afterwards)
- Typing and proof reading of documents, especially Trustees’ reports.

**Key Skills**
- Confident with a positive outlook
- Strong decision maker who gives assurance
- Ethical with strong integrity and confidentiality
- Possess strong communication skills (both verbal and written)
- Highly organised, flexible and able to clearly prioritise their duties and meet deadlines
- Ability to work under pressure
- Microsoft Office Advanced User
- A frequent and agile user of social media, with a good understanding of its increasing effectiveness in business
- Strong Typing Skills
- Logical thinker and adopter of policies and procedures
- Able to commit to challenging goals and delivers consistently against these
- Self-starter, who relishes challenges and strives for the best
- Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
- Diplomatic and challenging with the ability to influence others
- Flexible approach and a willingness to help others when possible
- Someone who has innate curiosity and is eager to experiment and push the boundaries of what is possible
- Be party to confidential information, which you will be required to keep confidential

Find out more about Savills offer


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