Pa to Senior Leadership Team

2 months ago

Reigate, United Kingdom United Learning Full time

Dunottar is a co-educational school for pupils aged 11-18 set in extensive grounds of 15 acres on the outskirts of Reigate. Under the Headship of Mark Tottman, the school is on a very exciting journey having recently won the prestigious Education Business Award for the ‘Outstanding Progress - UK Independent Schools’ category 2019. Dunottar is experiencing fast growth in pupil numbers and to accommodate future growth, we have recently completed a £6.6 million capital development programme to build a new Sixth Form Centre and Assembly Hall/Performing Arts Centre.

Dunottar is a great place to work, with a team of highly professional and committed teachers and support staff. We incorporate best practice from independent schools and academies right across the United Learning Group, whilst retaining our unique, friendly ethos in Reigate where pupils are nurtured to make significant personal progress at the same time as achieving excellent academic results. United Learning is an outstanding organisation which prides itself on providing a working and learning environment which encourages ‘the best in everyone’. You will join a network of staff belonging to over 90 other schools, with opportunities to engage with fellow professionals which far exceed what one school could achieve on its own. Personal development and career opportunities are excellent. They will also play an active role in the extensive and varied co-curricular program, both during the working week and some weekends.

Job Title: PA to the Senior Leadership Team

Job Purpose: The PA to the Senior Leadership Team is responsible for the administrative duties, communication, and diary management for the Senior Leadership Team (consisting of 3 Deputy Heads). The role is primarily to assist them in being time efficient and to provide them with strong administrative and project based support, enabling them in their roles to manage high-level day-to-day priorities and tasks as effectively as possible

Reporting Line: The Deputy Head(s)

Start Date: 1 February 2023

Hours: Full time, all year round (with the option for flexible working during the school holidays)

**Salary**: United Learning pay scale from £21,201 to £30,479 FTE per annum depending on experience (actual salary depending on agreed working pattern and percentage of the year worked)

**The Role**:
We are looking to appoint an experienced PA to the SLT to work within our supportive and hardworking support staff team at Dunottar School. This role is diverse and busy and would suit someone with exceptional organisation skills, and who can prioritise their workload effectively whilst also being able to multitask.

As part of your role, you will provide administrative and project-based support to the Senior Leadership Team (SLT) which consists of three Deputy Heads.

The PA to the SLT role forms part of a small but cohesive support staff function. The post holder will require a flexible approach to their work as they may be required to support other departments, as well as provide back-up support for the EA to the Headmaster on occasion.

Due to the outward facing nature of this role, it is essential that you have excellent interpersonal and communication skills with a high degree of personal energy and warmth. As a trusted ambassador for the School, the ability to build a good rapport with colleagues, parents and students is essential.

Strong administrative skills, including proficient use of Microsoft Office, are a core requirement of the PA nature of the role. Experience of working in a school (or within a safeguarding context) would be advantageous but not essential.

**Key Responsibilities**:
**Administration**:

- Be the first point of contact for parents, staff and pupils on behalf of the SLT
- Provide friendly and professional communication and support for a variety of tasks
- Manage and write correspondence for the SLT
- Provide effective and time efficient diary management for the SLT
- Ensure room bookings and catering arrangements are made for meetings as required by the SLT
- Support the administration and hands on support of School events as required
- To attend the Warrior Learner admission day and other major school events which occur out of usual working hours
- Support SLT with planning their attendance at off-site meetings and events Arrange and book travel and accommodation, producing detailed travel packs for conferences when necessary
- Assisting with technical tasks and activities e.g., preparation of PowerPoint presentations, liaising with IT/AV Support as required

**Project Management**:

- Assist in managing projects undertaken by the SLT, independently, with accuracy and to a high standard
- Provide all necessary briefing papers, documents, reports and presentations and efficiently project-manage an effective ‘bring forward’ system by pre-empting and bringing forward requirements in the school calendar
- Proactively identify and flag actions assigned to th

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